Project Officer (Save the Children)

Job Description

Title: Project Officer
Location: Ho Chi Minh City
Team/Programme: Program Implementation
Contract Length: 2 years, with extensionpossibility based on performance
Closing Date: 29 Apr 2024

The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education, and child protection. We also campaign and advocate at the highest levels to realize children’s rights and ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

No child dies from preventable causes before their 5th birthday.
All children learn from quality basic education and that,
Violence against children is no longer tolerated.

We know that great people make a great organization and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

Role Purpose

The Project Officer is responsible for assigned tasks among the implementation of the project “Skills to succeed” (50%) and the project Work: No child business (50%). He/she will be responsible on implementation of 2 subgrants in Ca Mau and Ho Chi Minh city (the location is subject to change, upon agreement) in close coordination with Project Manager and local partners to ensure project delivery as planned, get its objectives, effective, efficient, and cost-effective. The PO will ensure that Save the Children Vietnam activities in the field are consistent with SCI and Members’ programming principles and approaches and quality standards, draw on good practices and lessons learned, enable children to attain their rights and are compliant with donor regulations.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

Key Areas Of Accountability:

Contributions to Country Office Operation:

Engage the learning agenda of the country office.
Implement risk prevention actions those link to project activities. Monitor and alert Project Manager emerging risks and implement risk mitigation activities.
When relevant and required, provide inputs and ideas for need assessment, child right situational analysis.
When relevant and required, provide inputs for Country Annual Plan, Country Strategic Plan and reports.
Provide supports to and or involve in emergency both during assessment stage and implementation of emergency response
Conducting the safeguarding training or induction to partners, consultant/volunteers and supporting project team to follow up and report to CO safeguarding team all related task.

Project management

Support partner preparing approve documents package
Support Project Manager drafting sub-grant agreements.
Follow SC internal approval process and grant management requirements (e.g. partner assessment; kick-off meeting, donor requirements) during projects implementation
Provide inputs to Project Manager to adjust the work plans, budget, and procurement plans if needed.
Working closely with partner to implement activities in the field as approved yearly workplans. Those contribute to achievement of project monthly and quarterly operations and quality KPIs.
Provide inputs to Project Manager for quarterly review of operational, finance, and safeguarding risks and issues, and take actions assigned by Project Manager.
Monitor and report to Project Manager any emerging issues affecting project implementation in the field. Implement solutions as agreed with Project Manager.
Work with related technical Advisors (Child Participation and Child Protection; Child Poverty)
Provide inputs to Project Manager in writing project report. Work with Project Manager to address any issue related to reporting to members and/or donors.
With supports and guidance from Project Managers and Techincal Advisors, responsible to work with partners to make sure project technical requirements well implemented in the field.

Research, Evaluation, Accountability, Leaning and Monitoring (REALM)

Timely and accuracy update of project data on PRIME assigned by Project Manager (Logframe, DIP and REALM plan).
Regularly using project QBs collect data as required. Working with related REALM staffs to implement REALM plans.
Support project partners in monitoring and supervising activities to ensure the progress and quality of project implementation.
Provide inputs from the field for project review and update, and bring lessons learned to share and discuss with partners.
Implement, monitor, and report to Project Manager the accountability system in the field.
Collect feedback from people and group (beneficiaries) and project stakeholders and report to Project Manager.
Update and file project files rightly in the Sharepoint (internal filing system of SCI).

Program and Project Development

When relevant and required by Project Manager and/or Program Manager provide inputs and ideas, including lessons learned, for project concepts, and proposal, data for project location selection, and project draft budget.
Acting Project Manager when assigned.

Staff Management

Financial Management

Working with partner to make sure that project activities implemented in the most cost-effect way.
Provide input to Project Manager for budget phasing and monthly forecast.
Monitor and work with partners to make sure that projects expenses partners are in accordance to SCI and donor’s policies and procedure.
Monitor and work directly with partner to make sure that SCI finance and procurement policies and procedures are strictly followed. Report to Project Manager any suspected violation of SCI finance and procurement policies and procedure.

Representation, Partnership and Networking

When relevant and require, provide project information to COM team, for communication purposes.
Support Project Manager in establishing coordination and maintain strong relationship with direct project implementing partners for smooth project implementation.
When relevant and require, joint partner assessment and implement activities to support partners’ capacity.
Work with partner to make sure that government laws, policies and procedures are complied with during project implementation. (e.g. MoU, project approval from local authority)

Behaviours (Values in Practice)

Accountability:

Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
Widely shares their personal vision for Save the Children, engages and motivates others
Future orientated, thinks strategically and on a global scale.

Collaboration:

Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
Values diversity, sees it as a source of competitive strength
Approachable, good listener, easy to talk to.

Creativity:

Develops and encourages new and innovative solutions
Willing to take disciplined risks.

Integrity:

Honest, encourages openness and transparency; demonstrates highest levels of integrity

Qualifications

At least Bachelor’s degree Social work, Sociology or related field.
Good at project management and project implementation with partners
Good at working with partner in the field.
Good at child – centred approaches.
Good at finance management
Good at risk management

Experience And Skills

Essential

Minimum of three years’ experience working with an INGO environment, including experience directing and implementing programs, with at least three years in similar positions
Relationship building and partnership development skills.
Good interpersonal skills, with a demonstrated ability to respond effectively to challenges, and work effectively in a cross-culture environment.
Good project cycle management skills, including project reporting.
Good understanding of challenges facing vulnerable children and communities in Vietnam.
Experience in health projects implementation and supporting Ethnic Minorities in North provinces is desired.
Good communication skills both verbally and in written form in English and Vietnamese
Commitment to humanitarian principles/accountability frameworks, especially for work with vulnerable populations.
Ability to work effectively with people of diverse backgrounds, to motivate and inspire team work;
Ability to analyze information, evaluate options and to think strategically.
Commitment to and understanding of SCI aims, values and principles including rights-based approaches.

Desirable

Flexibility and a sense of humour – ability to work, live and thrive in challenging circumstances;
Have a very high level of personal and professional integrity and trustworthiness;
Be both self-confident and humble;
Experience of working with local government and partners;
Experience of working in an emergency setting and/or commitment to build that capacity;
Thrive in a fast-paced and fun environment.

Additional Job Responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Application Information

Please apply using a cover letter and up-to-date CV as a single document and use format. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at: HCMC - Project Officer - National Only - SCI Career Site Careers (oraclecloud.com)

If you have any issues with applying via our system, please send an email explaining your troubles to vietnam.applicationhelpdesk@savethechildren.org

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.