Project Supervisor (HI)

Job Description

• Place: Ha Noi, Vietnam
• Type of contract: Fixed Term contract
• Line Manager: Chief of Party (COP)
• Duty Station:Hanoi
• Starting date: 11/12/2023
• Closing date for applications: 25/12/2023

Background

Since the organisation was first founded in 1982, we have set up development programmes in 62 countries and responded to many emergencies. Today we have a budget of around 150 million euros, with 3.500 employees worldwide.

Project Information:

About the position:

The PS will be responsible for the implementation of project activities by managing a Project Officer (responsible for MEAL) and maintain strong collaboration with technical unit, MEAL unit and shared services departments to mobilize necessary supports.

MISSIONS/ RESPONSIBILITIES:

Mission 1: Management

• Manager as a role model: embody HI's values on a daily basis, and be a role model.
• Manager as a coach for meaning: understand the strategy, make it explicit, translate it into operational objectives for his or her team, lead the necessary changes. Give meaning to each management action. Encourage inter and intra departmental exchanges of practice. Encourage innovation and risk-taking.
• Operational manager: organise the operational management of his or her team, structure the work around identified processes, steer performance and facilitate the resolution of problems.
• First HR & Coach: contribute to the development of his or her staff, creating the conditions for their commitment, professionalism and attachment to HI. Ensure compliance with the code of conduct and institutional policies, the mindset and expected individual and collective objective.

Mission 2: Operational implementation

• Contribute to planning and preparing activities, tools and the associated resources, and implement the action plan in conjunction with the support services and the technical unit.
• Ensure that activities are implemented and that resources are correctly allocated as authorized by the COP.
• Ensure regular reporting of activities, and contribute to the internal and external reporting as requested by the COP.
• Contribute to identifying areas of the project in which adjustments are required and put forward adaptations to the COP.
• Contribute to the drafting of amendment requests when asked by the COP.
• Contribute to coordination with the local stakeholders and to monitoring the partnership relationship with the project partners.
• Ensure that project documents and information are properly archived.

• Contribute to project monitoring, specifically activity progress indicators and the expected outcomes.
• Contribute to project evaluations at the request of the project manager, and ensure that project evaluation recommendations are followed.
• Contribute to the setup and smooth running of accountability mechanisms.
• Contribute to project learning

• Ensure that the appropriate data collection and management tools are in place and are used correctly on the project, in line with global standards.
• Collect and compile project-related data in the relevant database.

• As authorized by the COP, facilitate coordination meetings between the project teams and the support services located in the area, as and when necessary.
• Ensure that the project teams and the support teams (shared and technical services, in particular) work well together in order to facilitate the implementation of the project in the country.

• Contribute to HI’s external influence by taking part in networks, when required.
• Communicate about the project to partners, authorities and stakeholders when relevant.

Mission 3: Emergency Preparedness and Response

• Contribute to the programme’s emergency preparedness initiatives, and in an emergency situation, adapt his/her working arrangements in order to contribute to an effective humanitarian response from HI.

REQUIRED SKILLS

Management skills

• Being capable of helping team members to progress: developing his/her staff‘s ability to work autonomously.
• Knowing how to position oneself so things can move forward.
• Khow to simplify and prioritize.

Professional skills

Qualifications

• Education requirement: Bachelor's degree in social science, management, international development, monitoring and evaluation, or a related field, or its international equivalent;
• Language requirement: native Vietnamese and proficient English
• Computer skill: Microsoft Office is preferred, with advanced Excel skills preferred.
• Experience: Minimum 3 years of relevant experience in the field of humanitarian aid and development project management, or MEAL related jobs.

CONDITIONS OF THE POSITION

• Type of contract: Fixed term contract
• Wage: According to profile and experience

HOW TO APPLY: 

Humanity & Inclusion (HI) is an equal opportunity employer. Women and people living with disabilities are strongly encouraged to apply. HI promotes and upholds the principles of equal opportunities and its policies (PSEAH, Child Protection etc). HI has a zero-tolerance approach to any harm to, or exploitation of, a vulnerable adult or a child by any of our staff, representatives or partners. Recruitment to all jobs in HI includes, in particular, criminal record checks and the collection of relevant references. Safeguarding our beneficiaries is our top priority in everything we do. For further information about the association: http://www.handicap-international.fr/

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