Publications Assistants

Publications Assistants, Paris, France

Organization: Organisation for Economic Co-operation and Development (OECD)
Country: France
City: Paris
Office: OECD Paris, France
The Organisation for Economic Co-operation and Development ( OECD ) is an international organisation comprised of 38 member countries, that works to build better policies for better lives.
Our mission is to promote policies that will improve the economic and social well-being of people around the world.

Main Responsibilities Publications

Organise the production process for reports in one of the three main ITF workstreams:
- Liaise with the workstream manager in ITF's research team to ensure robust planning along the workstream.
- Liaise with the Publications Co-ordinator to ensure robust planning across workstreams.
- Identify potential production problems early and seek pragmatic solutions that maintain ITF standards.
- Support the ITF Publication Board with accurate and timely planning information
Support authors in drafting well-w ritten, highly accessible reports that speak to decision makers:
- Provide guidance and feedback on structure and style
- Ensure coherence and consistency; enforce OECD and ITF standards
- A ssist authors in the effective use of tools, templates and the application of best practices
Turn manuscripts into professionally produced reports:
- Copy-edit drafts
- Proof-read drafts
- Format drafts
- Create print files
- Liaise as needed with OECD's publishing unit, graphic designers, external editors and translators
Support the dissemination of ITF reports
- Keep the ITF publications release schedule and communication calendar up to date
- Create and update promotional webpages for reports
- Create and disseminate publication alert send-outs
- Provide the ITF web team with shareable content from reports cwpZmEB BIpnb
- Organise printing of reports (both in-house or externally)
- Assist in the preparation of press conferences, briefings, interviews or photo opportunities, as well as ITF's Annual Summit of transport ministers

Administrative support

Carry out administrative tasks as needed, e.g. processing of business travel
Provide assistance in the preparation of service providers' contracts and purchase orders
Act as back-up to other ITF support staff, when necessary
Carry out other tasks as required

Ideal Candidate Profile Academic Background

A good secondary level of education, preferably in languages/linguistics, journalism or communications.

Professional Background

Demonstrated experience in the preparation of high-quality research and policy-oriented publications. Thorough understanding of the publications production process from manuscript to printed product and ensure all steps are followed through in a timely manner.
Demonstrated ability to format and proof-read texts of an often technical nature and ensure consistent high-quality.
Experience in applying corporate publication guidelines. Knowledge of OECD style guide would be an advantage.
Ability to handle several publications in parallel and to work under the pressure of deadlines.
Experience with the production of both print and online publication formats and good understanding of linkages between digital and print publishing.
Proven ability to adapt to new technologies.

Tools

Excellent knowledge of the Microsoft Office Suite tools (Word, Excel, Outlook, PowerPoint, Teams) is desirable.
Experience with any of the following tools would be an advantage: Adobe Photoshop, Asana, Drupal CMS, Grammarly Business, ONE Author.

Languages:

Fluency in one of the two OECD official languages (English and French) and knowledge of the other, with a commitment to reach a good working level. Additional language skills would be an advantage.
Excellent command of English grammar.

Core Competencies

For this role, the following competencies are of particular importance: Drafting skills, Flexible thinking, Achievement focus, Client focus.
Please refer to the OECD Core Competencies and the level 1 indicators.

Contract Duration