Readiness Program Officer

Readiness Program Officer

Anticipatory

Position Description

Position Title: Readiness Program Officer, LE-07
Organization: Consulate General of Canada in Ho Chi Minh City (Consular/Common Service Section)
Location: Ho Chi Minh City, Vietnam
Competition Number: 2019-CS-02
Vacancy Type: Indeterminate (Anticipatory)
Starting Annual Salary: 501,858,368 VND annually (before tax and employee social insurance contributions; 13th month bonus and employer social insurance contributions are paid in addition to the noted annual salary; salary is non-negotiable)
Hours of Work: 37.5/week
Closing Date: Sunday September 15, 2019; 23:59 (GMT +7)

Area of Selection:

This position is open to candidates who hold documentation allowing them to work in Vietnam without restriction, all employees of the Embassy of Canada and Consulate General of Canada in Vietnam and all dependents of Canada Based staff who meet the essential qualifications, and whose applications are received by the closing date and time.

Summary of duties:

Under the direction of the Management and Consular Officer, the Readiness Program Officer:

• Delivers activities in support of the Readiness Program of the Consulate General.
• Delivers and provides support for consular-emergency management services to assist Canadians abroad, develops contingency plans for consular assistance, supports the coordination of the Canadian response during an emergency.
• Delivers and supports emergency management training, workshops, sessions, drills, briefings, presentations and functional exercises.
• Researches and monitors changes to local developments, trends, events or potential threats that could have a significant effect on Canadian interests and reports them to the supervisor.
• Gathers and analyses information to draft briefings, reports and other materials.
• Represents the Consulate General’s interests and supports liaison activities with foreign authorities to discuss joint initiatives or exchange information.
• Establishes and maintains a network of relationships, within the foreign government, other diplomatic/consular missions, local or international organizations.
• Provides advice and recommendations to management and overall advice and guidance to mission staff.
• Assists with the day to day management of the program budget.

Essential Qualifications:

Education:

• Bachelor degree from a recognized university in the area of security, logistics, supply chain management, project management, business, emergency/crisis/disaster management, or operations management. Other related areas of study may be considered.

Language:

• Proficiency in English (reading, writing, listening, speaking)
• Proficiency in Vietnamese (reading, writing, listening, speaking)

Experience:

Recent experience of 1 year or more (within the past 5 years) in at least 4 of the following areas:

• Relevant experience related to security, HR management, emergency preparedness/crisis management, OR operations management with a commercial, industrial or government establishment.
• Experience conducting research, drafting reports and providing advice to management.
• Experience developing and implementing standard operating procedures and monitoring quality control.
• Experience conducting briefings and/or training.
• Experience in contract management.
• Experience in forecasting and budget management.

Knowledge:

• Knowledge of security mitigation and operation measures and emergency preparedness measures.
• Knowledge of federal and provincial Vietnamese government departments and agencies.
• Knowledge of contracting practices.
• Knowledge of budgeting, budget management and forecasting.
• Knowledge of MS Office, including Outlook, Word, Excel and PowerPoint.

Abilities:

• Ability to work under pressure and with a minimum level of supervision.
• Ability to analyze and interpret information quickly and efficiently.
• Ability to respond to sensitive situations and classified matter with urgency when required.
• Ability to plan and organize work.
• Ability to write various types of documents and communications.
• Ability to maintain services of high quality and apply policies, regulations and rules with integrity, courtesy and firmness.
• Ability to lead contracted personnel.

Personal suitability:

• Action oriented, self-starter
• Achievement oriented, results driven
• Effective interactive and intercultural communicator, adapts language to the audience
• Quality and details focused
• Sound judgment

Asset Criteria:

• Preferred standing may be given to those candidates who also meet the following:

Language:

• Proficiency in French (reading, writing, listening, speaking)

Experience:

• Experience with a diplomatic/consular entity or international organization.

Knowledge:

• In-depth knowledge of physical and electronic security equipment.
• In-depth knowledge of principles of organizational security management and/or emergency management.

Organizational Needs:

Conditions of Employment:

• Ability to obtain and maintain a valid “Reliability Status” security clearance from the Government of Canada, including providing, among other things, a criminal record check and validation of qualifications.
• Ability and willingness to work overtime (evenings and weekends) on short notice as required.
• Ability to work long hours during crises or emergency situations, as well as for events or visits.
• Ability and willingness to travel domestically and internationally as required.
• The appointment of the successful candidate will be conditional on a one (1) year probationary period.

How to Apply:

Candidates whose applications are received by the closing date and time will initially be screened on the above defined essential qualifications specifically in the areas of: education, language, experience and knowledge.

Clear and concise written applications must include an Application Cover Letter (1000 words maximum) and Curriculum Vitae in English or French.

The Application Cover Letter must indicate why the candidate meets the essential qualifications in the areas of: education, language, experience and knowledge. It is not sufficient simply to assert that one meets the requirements or to list current responsibilities.

Candidates must include the names, titles, email addresses and telephone numbers of at least three references, including at least one direct supervisor, who can serve as professional references.

Applications are accepted only by email at: hochi.hr@international.gc.ca

Short-listed candidates will be invited to participate in an evaluation process to further assess language, knowledge, abilities and personal suitability which will include several of the following components:

• Computerizes written exams;
• Interviews;
• Practical exercises; and/or
• Reference checks.
• Asset criteria will also be taken into account throughout the screening process.

An eligibility list may be established from this process to staff future vacancies that may arise within this domain and at this level.

Only applicants invited for further assessment will be contacted. All communication for this process will be sent by email. It is the candidate’s responsibility to ensure that the contact information provided is correct and updated.

All assessment activities will be held at the Consulate General of Canada in Ho Chi Minh City, 235 Dong Khoi, District 1, HCMC. Assessments are currently planned to take place from September 23-30, 2019.

Notes:

The costs arising from participation in this selection process will be each candidates’ responsibility. The Consulate General of Canada does not reimburse any travel costs to and from interviews/exams, nor does it reimburse any relocation costs in the event of appointment.

The Consulate General of Canada does not directly or indirectly sponsor work permits and does not assist successful candidates in obtaining a residence or work permit.

The Consulate General of Canada is committed to building a skilled, diverse workforce. We welcome applicants from all backgrounds irrespective of race, color, religion, gender, disability, age or sexual orientation.

The Consulate General of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise, in a timely fashion, of any accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

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