Regional Senior Compliance Officer (HI)

• Place: Ha Noi, Vietnam
• Type of contract: Fixed Term contract
• Starting date: As soon as possible
• Closing date for applications: 28/07/2023

About Humanity & Inclusion

Handicap International is changing his name and becomes « Humanity & Inclusion ». HI, Humanity & Inclusion is an independent and impartial aid and development organisation with no religious or political affiliations operating in situations of poverty and exclusion, conflict and disaster. We work alongside people with disabilities and vulnerable people to help meet their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights.

HI is engaged in an employment policy in favour of disabled workers. For further information about the association: www.hi.org.

Contextualisation

• Under the line management of Regional Project Support Officer, and site management by Vietnam Country Manager: the Regional Senior Compliance Officer - ensures the proper implementation of preventive procedures allowing HI to avoid exposure to risks related to non-compliance with its internal rules, contractual commitments or applicable regulations.
• He/she ensures the promotion and compliance with the requirements contained in HI's policies, directives, processes and contracts. To this end, he/she regularly carries out checks and controls in the field, with HI staff in charge of projects and support services, or even audits of the partner associations of the operations. In addition, he/she pays particular attention to the practices and procedures of third-party organizations: administrations or suppliers.
• He/she supports and advises the managerial lines through the implementation of an internal control system consistent with the guidelines defined by the business line.
• He/she is a central player in accountability helping with transformation by animating all stakeholders in the audits across the board: Finance, Logistics, Human Resources, project team, partners and the external audit manager.

Mission/Responsibilities

• Responsible for internal control, he/she ensures that HI employees are aware of the standards and tools necessary for the proper management of actions and resources; the same applies to HI's ethical and deontological standards are known and applied (e.g., internal regulations, institutional policies relating to integrity, the fight against fraud and abuse, etc.). To this end, it informs HI employees of the good practices and advises them on the behavior to adopt.
• He/she ensures the proper execution of internal rules by carrying out tests by business (capital and base) and supports the implementation of the necessary preventive and corrective measures. He/she updates the risk mapping if existing on the program.
• He/she creates and updates the risk map of the program.
• He/she pays particular attention to the proper management of program archiving.

• He/she ensures that HI has a service contract with a legal consultancy firm at each respective country of the region.
• He/she stands with the Country Manger as the communication focal point for each country.
• He/she monitors regulatory developments and national practices (tax, social law, etc.).
• He/she ensures the smooth running of the program with regard to its administrative obligations by being the focal point on legal issues and/or contacting a legal firm.
• He/she regularly monitors program activities and documents (procedures, organization chart) and ensures effective communication on changes with the teams concerned.

• He/she pays particular attention to compliance with the contractual requirements of funding granted by institutional donors. Similarly, he actively participates in verifying the proper execution of contractual commitments made with local or international operational partners.
• He/she exercises this responsibility in different configurations: when HI is in a bilateral relationship, unique, with a donor organization, or within the framework of a consortia taking into account the place occupied by HI (lead or sub) and the distribution of responsibilities it implies between partners.
• As such, he/she ensures that the obligations in terms of communication, information and reporting, including incident notifications to donors, are properly honored.

• He/she contributes to the administrative and financial analysis within the framework of the contractualization with a partner and ensures the follow-up of the action plan made by the trades.
• He/she Trains/Monitors/Supports partner organizations to strengthen their internal control system to ensure that the requirement stated by HI and respective donor are adhered.
• He/she reviews partner compliances on sample basis and organize training as per need
• He/she controls the selection procedure for the partnership selection dossier.
• He/she supports the project and Shared Services teams in verifying the proper execution of contractual commitments made with local or international operational partners.
• He/she checks and audits contractually agreed (supporting documents).

• He/she produces and updates the risk mapping of the program.
• He/she supports the CM and the Regional SMT in the analysis and creation of an action plan to mitigate the risks.
• he/she organizes and coordinates all relevant statutory audits. He/she coordinates with various department in HI to obtain the management response and compile them.
• he/she makes sure the VAT + tax clearance, VAT+ tax exemption certificate and General Agreement of HI are renewed on timely basis.
• He/she collects & compiles legal documents of the local implementing partners

• The responsibilities of the compliance officer include the detection of malfunctions, irregularities and fraud and the proper use of internal reporting mechanisms (to the Program Management and to the centralized platform for collecting and processing reports fraud or abuse).
• When assigned by the Program Management, he may be responsible for conducting or participating in internal administrative investigations of fraud or abuse supervised by the Program Management or by HI headquarters.
• In this task and depending on the level of organization of the program, He/she cooperates with MEAL officials or Safeguarding focal points
• Ensure HI vision, values, and mandate are promoted among HI team, partners, government authorities, and other stakeholders.

Skills

Skills other professions

Transversal skills

Language skills

Required for the function

• Bachelor's degree or Masters in audit, Internal control or international studies
• Higher education diploma in audit or internal control or any relevant diploma

• Minimum 5 years in an audit firm or an international organization as an audit manager/internal controller/auditor.
• Applicable framework documents:

Conditions of the position

• Type of contract: Fixed term contract of 36 months with renewable
• Wage: According to profile and experience

To apply

Humanity & Inclusion (HI) is an equal opportunity employer. Women and people living with disabilities are strongly encouraged to apply. HI promotes and upholds the principles of equal opportunities and its policies (PSEAH, Child Protection etc). HI has a zero-tolerance approach to any harm to, or exploitation of, a vulnerable adult or a child by any of our staff, representatives or partners. Recruitment to all jobs in HI includes, in particular, criminal record checks and the collection of relevant references. Safeguarding our beneficiaries is our top priority in everything we do. For further information about the association: http://www.handicap-international.fr/