Resource Coordination Assistant

About

Hiring Agency: Embassy Hanoi
Position Title: Resource Coordination Assistant
Open Period: 08/18/2020 - 09/01/2020Format MM/DD/YYYY
Vacancy Time Zone: GMT+7
Series/Grade: LE - 6530 8
Salary: USD $15,396
Work Schedule: Full-time - Mon through Fri 40 hours/week
Promotion Potential: LE-8

Duty Location(s): 1 in Hanoi, VM
Telework Eligible: No
For More Info:: HR Section 84-24-3850-5000 ext. 5126 HanoiHR@state.gov

Overview

Hiring Path: Open to the public Who May Apply/Clarification: For USEFM - FS is FP-6. Actual FS salary determined by Washington D.C. From the Agency: Open to: All Interested Applicants / All Sources Security Clearance Required: Public Trust - Background Investigation Appointment Type : Detail Appointment Type Details: Indefinite subject to successful completion of probationary period. Marketing Statement: We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply. Summary: The work schedule for this position is: Full Time 40 hours per week Start date: Candidate must be able to begin working within 90 days of receipt of agency authorization and/or clearances/certifications or their candidacy may end. Supervisory Position: No Relocation Expenses Reimbursed: No Travel Required: Not Required

Duties

Incumbent of this position will work under the direct supervision of the Office Assistant or Public Affairs Officer (PAO) designee and has no supervisory responsibilities. S/he will develop and implement grants and cooperative agreements that support Public Diplomacy (PD) projects and programs countrywide, acting either as Grants Officer Representative (GOR) or grants administrator. The incumbent will determine the use of multiple and diverse funding streams for grants and cooperative agreements, and ensure their compliance with all relevant USG regulations and Vietnamese laws. S/he will conduct monitoring, evaluation and analysis of effectiveness and results of grants projects and programs.

Qualifications and Evaluations

Requirements: EXPERIENCE: At least three years of progressively responsible experience in budget, accounting, business administration, financial management, organizational management, public administration, project management, or grants management work is required. JOB KNOWLEDGE: Must have:

- Good knowledge of host-country geography, infrastructure, government institutions, and common business and banking practices.

- Knowledge of customer service in host country.

- Understanding of communications in the host country and the international information environment as it affects the host country, and must be familiar with digital practices and procedures.

Education Requirements: A university degree in Economics, Business Administration, Financial Management, Organizational Management, Accounting, English or Public Administration is required. Evaluations: LANGUAGE: Fluent in Speaking/Reading/Writing English is required. (This will be tested.) Fluent in Speaking/Reading/Writing Vietnamese is required. SKILLS AND ABILITIES: Must have:

- Must have strong analytic skills to manage funding from multiple sources, each with differing requirements for purpose, oversight and accounting.

- Excellent communication/interpersonal skills, and customer relations, interpersonal cross-cultural communication skills.

- Strong management skills including the ability to develop and oversee project budgets.

- Excellent numerical skills to be able to manipulate numbers with speed, and to develop, manage and monitor Public Diplomacy(PD) budgets. Thorough, detailed knowledge of and ability to use various computer software programs, specifically Microsoft Word, Excel, and databases, as well as PD-specific software, databases, and reporting tools is required.

- Must be available to travel throughout the host country to support PD projects and activities.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:: All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Vietnam may receive a compensation package that may include health, separation, and other benefits.
For EFMs, benefits should be discussed with the Human Resources Office.
The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information: HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference. HIRING PREFERENCE ORDER:

AEFM / USEFM who is a preference-eligible U.S. Veteran*
AEFM / USEFM
FS on LWOP and CS with reemployment rights **

* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau. For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply

All candidates must be able to obtain and hold a Local security or Public trust clearance. To apply for this position click the “Submit Application” button. For more information on how to apply, visit the Mission internet site at https://vn.usembassy.gov/embassy-consulate/embassy-consulate-jobs Note: The Embassy Human Resources Office is unable to acknowledge the receipt of your documents due to the high volume of applications received. If you do not receive a notification email from ERA within four weeks of the vacancy announcement’s closing day, it is likely that you did not qualify for the position or did not submit a complete package.

Required Documents:

Please provide the required documentation listed below with your application

- Copy of Orders/Assignment Notification (or equivalent if you are AEFM / USEFM)

- Vietnamese ID

- Residency and/or Work Permit (If you are not Vietnamese Citizen)

- DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)

- SF-50 (if applicable)

- Other Document

- University Degree

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email. For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office. Thank you for your application and your interest in working at the U.S. Embassy in Hanoi.

APPLY HERE