- Check programme advance/Payment/ expenses for Southern Area Office ensuring they are processed on time and in line with SCI and donor financial requirements;
- Ensure the transactions into the Agresso in due time.
- Process payment requests which are paid on behalf of other SCI offices on time;
- Revert to expemses all transactions in the system posted by other SCI offices;
- Review partners’ finance reports and partners advance in due time;
- Follow up with programme team and partners in order to ensure partners finance report to be sent in due time and next fund transfer can be done in line with the planned budgets.
- Clear advance, receivables, payables in due time in line with SCI procedures.
- Strictly follow up SCI financial calendar, ensure to process and post all needed expenses in the period to FMS before soft close, leaving the time between soft and hard close only for reviewing, doing necessarily required reallocations;
- Collect cash needed from budget holders, ensure the cash need submitted by BH in due time.
- Together with Finance Assistant to monitor bank and petty cash balance.
- Ensure cash request for Southern Area office is sufficient for the spending and with cash balance at the end of the month within the acceptable limit (0.75 activitiy week).
- Participate in pre-meeting and exit meeting with Auditors;
- Facilitate the audit conducted at the Southern Area Office and partners office;
- Support Finance Coordinator in drafting responses to auditors’ findings;
- Implement and follow up the implementation of auditors’ recommendations.
- Maintain and update partners’ finance visit schedule, making this schedule feasible and efficient;
- Conduct periodical finance visit to partners in order to ensure compliance is followed by partners;
- Provide finance inductionn training to new SC staff in the Southern Area Office;
- Provide typical training to Project Managers/Budget Holders in the Southern Area Office
- Provide finance training to partners in the Southern Area Office enabling them to follow well SCI and donor financial requirements;
- Conduct partners financial assesements;
- Being focal point in Southern Area Office for all legal compliance matters realting to finance issues such as: Tax, Government Social Health and Unemployment Insurance
- Do as back up for Hanoi Office as required.
- Ensure filing system for finance documents are up to date and well organised.
- Other tasks as required by line manager
- Internal: Finance and Support Services Director, Finance Manager, Finance Coordinator, Programme and Finance Staff
- External: Government Agencies, INGOs, donors, suppliers of goods and services
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