Senior Finance Officer

Senior Finance Officer The Opportunity - Senior Finance Officer In collaboration with and under the technical supervision of Finance Coordinator, to ensure that the financial policies and procedures, control and system in the Southern Area Office are followed/ implemented properly in accordance with Save the Children, donor regulations and government laws. Together with Budget Holders/Project Managers and under the technical supervision from Finance Coordinator in Hanoi to support local partners in financial management to ensure that sub-grants are implemented properly, and that reports are timely and accurately submitted to Southern Area office. In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly. Key Responsibilities 1. Financial Accounting

Check programme advance/Payment/ expenses for Southern Area Office ensuring they are processed on time and in line with SCI and donor financial requirements;
Ensure the transactions into the Agresso in due time.
Process payment requests which are paid on behalf of other SCI offices on time;
Revert to expemses all transactions in the system posted by other SCI offices;
Review partners’ finance reports and partners advance in due time;
Follow up with programme team and partners in order to ensure partners finance report to be sent in due time and next fund transfer can be done in line with the planned budgets.
Clear advance, receivables, payables in due time in line with SCI procedures.
Strictly follow up SCI financial calendar, ensure to process and post all needed expenses in the period to FMS before soft close, leaving the time between soft and hard close only for reviewing, doing necessarily required reallocations;

2. Cash Forecast/Banking and Cash Management

Collect cash needed from budget holders, ensure the cash need submitted by BH in due time.
Together with Finance Assistant to monitor bank and petty cash balance.
Ensure cash request for Southern Area office is sufficient for the spending and with cash balance at the end of the month within the acceptable limit (0.75 activitiy week).

3. External and internal audit

Participate in pre-meeting and exit meeting with Auditors;
Facilitate the audit conducted at the Southern Area Office and partners office;
Support Finance Coordinator in drafting responses to auditors’ findings;
Implement and follow up the implementation of auditors’ recommendations.
Maintain and update partners’ finance visit schedule, making this schedule feasible and efficient;
Conduct periodical finance visit to partners in order to ensure compliance is followed by partners;

4. Capacity Building

Provide finance inductionn training to new SC staff in the Southern Area Office;
Provide typical training to Project Managers/Budget Holders in the Southern Area Office
Provide finance training to partners in the Southern Area Office enabling them to follow well SCI and donor financial requirements;

5. Other Compliance Tasks

Conduct partners financial assesements;
Being focal point in Southern Area Office for all legal compliance matters realting to finance issues such as: Tax, Government Social Health and Unemployment Insurance
Do as back up for Hanoi Office as required.
Ensure filing system for finance documents are up to date and well organised.
Other tasks as required by line manager

Working contacts

Internal: Finance and Support Services Director, Finance Manager, Finance Coordinator, Programme and Finance Staff
External: Government Agencies, INGOs, donors, suppliers of goods and services

The Organisation We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030:

No child dies from preventable causes before their 5th birthday
All children learn from a quality basic education and that,
Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued. Application Information Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at https://stcuk.taleo.net/careersection/ex/jobdetail.ftl?job=200001EN&tz=GMT%2B07%3A00&tzname=Asia%2FBangkok Closing Date for Application: 10 March 2020 We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse. All employees are expected to carry out their duties in accordance with our global anti-harassment policy.

Tags: Save the Children