Senior Grant Officer (CRS)

Job Description

Business Title: Senior Grant Officer
Reports to: Deputy Chief of Party (DCOP)
Department: Disability
Salary Grade: 8
Location: Vietnam/ Ha Noi
Deadline: 08/03/2024

Background

About CRS 

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding. 

CRS/Vietnam Background

CRS has been operating in Vietnam since 1994. In partnership with government and other organizations, CRS implements programs in 10 provinces/cities in Vietnam. The Vietnam Program has a diverse funding base in the sectors of Disabilities, Mine Action and Disaster Risk Reduction and Management, and Community-based Climate Change Adaptation.

Project Summary

CRS is implementing the project of “improve the quality of life of persons with disabilities, including persons with severe physical mobility, cognitive, or developmental disabilities that may be related to the use of Agent Orange and exposure to dioxin in three provinces: Binh Phuoc, Tay Ninh, Dong Nai” (hereafter called Inclusion IIIb). In this USAID-funded project, CRS, as a prime, partners with implementation sub-organizations.

Job Summary

The Sr. Grant Officer is responsible for coordinating grant management for the Inclusion IIIb sub-recipients. This work will include assessing risk, advising sub-recipients on compliance and ensuring adherence to CRS policies, local laws, and USAID regulations to help ensure effective delivery of high-quality programming for the poor and vulnerable. This knowledge and skills will help reduce risk to CRS and our partners and will enhance the effectiveness of our programming to the people we serve through the application of the principles of stewardship, integrity, transparency, and accountability.

Roles and Key Responsibilities

Collaborate with the Chief of Party, Deputy Chief of Party, and senior leadership on strengthening internal control systems and processes.
Oversee the preparation of Partner Information Forms, vetting processes, and agreement preparation.
Coordinate closely with programs staff to ensure sub-recipient awards accurately reflect technical requirements for programming.
Ensure that grant recipients comply with the terms and conditions of the grant agreements.
Set standards and use of proper tools to oversee the grant implementation, modification, and close-out processes, ensuring compliance with USAID and CRS policies and procedures.
Conduct assessments of sub-recipients’ institutional and financial capacities in collaboration with finance and operation staff. Help sub-recipients develop and implement internal control improvement plans, when warranted.
Clarify and enforce CRS’ sub-recipient forecasting, funding, and reporting requirements.
Perform ongoing monitoring of sub-recipients’ financial management performance.
Ensure auditable records of all sub-grants, including copies of applications, agreements, and pertinent correspondence, and ensure that contractual information is timely and fully archived.
Anticipate and identify risk issues and challenges and solutions to address them, including differences between donor and internal CRS policies and procedures. Manage the risk register for the project.
Lead planning for any support to meet the partner-identified needs for capacity building in the areas of finance, grant management and compliance, including designing & leading trainings and conducting regular support visits/ensuring CRS staff are conducting regular support visits.
Support external audits and the coordination of action plans to close out audit findings.

Basic Qualifications

Bachelor’s degree in a respective field such as Business Administration Financial Management; or in a related administrative or development field.
Minimum of 4 years of experience in Grants Management or related field and demonstrated experience being responsible for ensuring that there are systems and internal controls in place to effectively manage, monitor and report on sub-awards, including being responsive to all USAID regulations and requirements.

Preferred Qualifications

Familiarity with accounting systems.
Proficient in MS Office package (Excel, Word, PowerPoint) and information management systems.
Knowledge of relevant donor regulations, particularly USAID.

Knowledge, Skills, and Abilities

Demonstrated strengths in relationship management; able to work with diverse groups of people in multicultural, team-oriented environment
Skilled in influencing and obtaining cooperation of individuals not under supervisory control; able to manage long-distance relationships to achieve results
Utilizes skills in conflict management, peace building and behavior change;
Understands and works with local contexts (operational and cultural).
Good organizational skills and ability to prioritize work and meet deadlines.
Required Languages – Fluent Vietnamese, strong written and spoken English
Travel - Approximately 30% travel required.

Agency REDI Competencies (for all CRS Staff)

Agency competencies clarify expected behaviors and attitudes for all staff. When demonstrated, they create an engaging workplace, help staff achieve their best, and help CRS achieve agency goals. These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

Personal Accountability – Consistently takes responsibility for one’s own actions.
Acts with Integrity - Consistently models values aligned with CRS Guiding Principles and mission. Is considered honest.
Builds and Maintains Trust - Shows consistency between words and actions.
Collaborates with Others – Works effectively in intercultural and diverse teams.
Open to Learn – Seeks out experiences that may change perspective or provide an opportunity to learn new things.

CRS' talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.  CRS prioritizes candidates who are citizens/ permanent residents of the countries where we have CRS offices. CRS is an Equal Opportunity Employer