Senior Reporting and Research Assistant (IOM)

Job Description

Position Title : Senior Reporting and Research Assistant
Duty Station : Hanoi, Vietnam
Classification : General Service Staff, G7
Type of Appointment : One‐ year fixed term with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 5PM, 31 December 2023
Reference Code : VN2023/HN/035 (E)

Organizational context and scope:

Under the overall supervision of the Chief of Mission (COM) and direct supervision of the Head of Projects and Partnerships in IOM Viet Nam and in collaboration with relevant units in the Country Office, the successful candidate will be responsible and accountable for supporting the timely and quality reporting, data research for evidence‐based proposal development, briefing and correspondence.

Responsibility and accountabilities:

In close coordination with the project units under the IOM Hanoi Program, provide specialized support to the Head of Projects and Partnerships with monitoring and reporting activities, including compiling, analysing, and presenting information for reports, drafting and editing reports for internal management, donors, relevant IOM offices and partners.
Serve as contact person/link between the Heads of Projects and Partnerships and project teams regarding project monitoring and reporting issues and information; keep project teams informed by sharing meeting minutes, latest reports and other relevant information that have been finalized; collect, process, analyze and present data on project implementation progress on a regular basis, referring to the project results matrix and other agreed internal monitoring tools, as assigned; bring sensitive and urgent matters to the attention of the Heads of Projects and Partnership.
Under the overall guidance of the Head of Projects and Partnerships, support the drafting of concept notes and conduct relevant research, and prepare summary of relevant reports available both internally and externally to facilitate evidence‐based quality work. IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. Internal candidates should meet the minimum of time in post requirement of eighteen months or more. This requirement will be reduced to six months for internal candidates who are incumbents of a position confirmed for discontinuation.
Support the COM and Head of Projects and Partnerships to draft correspondence and independently obtain clarification. Conduct research and select information from various sources and present findings in appropriate form to support preparation of briefing material for the management review and discussion.
Support the Heads of Projects and Partnerships in coordinating and carrying out research initiatives.
Liaise with appropriate project unit staff to coordinate timely submission of inputs to publications, reports, and other documentation.
Coordinate the implementation of the “Tackling Modern Slavery in Viet Nam” project funded by the UK Home Office and the “Strengthening National Centralized Data Collection of Trafficking in Persons in Viet Nam” project funded by the IOM Development Fund during the project lead’s maternity leave.
Undertake duty travel as needed to conduct activities related to monitoring and evaluation, project support, project reporting, for meetings and to participate in training.
Perform such other duties as may be assigned.

Required qualification and experience

EDUCATION

High School diploma with seven years of relevant working experience; or,
Bachelor’s degree in development studies, Migration Studies, Social Sciences, or related field with five years of relevant professional experience.

EXPERIENCE

Relevant experience such as project monitoring and reporting, research, office/clerical works;
Attention to detail, ability to organize paperwork in a methodical way;
Discreet, details and clients‐oriented, patient and willingness to learn new things; and,
Prior work experience with international humanitarian organizations, non‐government or government institutions/organization in a multi‐cultural setting is an advantage.

SKILLS

Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E‐mail, Outlook;
Knowledge with tools and strategies for data collection and analysis, and production of reports preferred

How to apply:

All interested candidates should download and complete an IOM Personal History Form from the IOM Viet Nam website at https://vietnam.iom.int/vi

Completed applications, including IOM Personal History Form, application letter, and copies of diplomas and certificates, recommendation letters, etc. may be delivered to the IOM Mission Office in Hanoi at 304 Kim Ma, Ba Dinh dist., Ha Noi or submitted electronically to hanoi@iom.int referring to this Vacancy Notice’s Position Title.