Senior Reporting and Research Assistant (IOM)

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. Internal candidates should meet the minimum of time in post requirement of eighteen months or more.

This requirement will be reduced to six months for internal candidates who are incumbents of a position confirmed of discontinuation.

RESPONSIBILITIES AND ACCOUNTABILITIES:

In close coordination with the project units under the IOM Hanoi Program, provide specialized support to the Head of Projects and Partnerships with monitoring and reporting activities, including compiling, analysing, and presenting information for reports, drafting and editing reports for internal management, donors, relevant IOM offices and partners.
Serve as contact person/link between the Heads of Projects and Partnerships and project teams regarding project monitoring and reporting issues and information; keep project teams informed by sharing meeting minutes, latest reports and other relevant information that have been finalized; collect, process, analyze and present data on project implementation progress on a regular basis, referring to the project results matrix and other agreed internal monitoring tools, as assigned; bring sensitive and urgent matters to the attention of the Heads of Projects and Partnership.
Under the overall guidance of the Head of Projects and Partnerships, support the drafting of concept notes and conduct relevant research, and prepare summary of relevant reports available both internally and externally to facilitate evidence-based quality work.
Support the COM and Head of Projects and Partnerships to draft correspondence and independently obtain clarification. Conduct research and select information from various sources and present findings in appropriate form to support preparation of briefing material for the management review and discussion.
Support the Heads of Projects and Partnerships in coordinating and carrying out research initiatives.
Liaise with appropriate project unit staff to coordinate timely submission of inputs to publications, reports, and other documentation.
Coordinate the implementation of the “Tackling Modern Slavery in Viet Nam” project funded by the UK Home Office and the “Strengthening National Centralized Data Collection of Trafficking in Persons in Viet Nam” project funded by the IOM Development Fund during the project lead’s maternity leave.
Undertake duty travel as needed to conduct activities related to monitoring and evaluation, project support, project reporting, for meetings and to participate in training.
Perform such other duties as may be assigned.

EDUCATION

High School diploma with seven years of relevant working experience; or,
Bachelor’s degree in development studies, Migration Studies, Social Sciences, or related field with five years of relevant professional experience.

EXPERIENCE

Relevant experience such as project monitoring and reporting, research, office/clerical works;
Attention to detail, ability to organize paperwork in a methodical way;
Discreet, details and clients‐oriented, patient and willingness to learn new things; and,
Prior work experience with international humanitarian organizations, non‐government or government institutions/organization in a multi‐cultural setting is an advantage.

SKILLS

Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E‐mail, Outlook;
Knowledge with tools and strategies for data collection and analysis, and production of reports preferred;

LANGUAGES