Source to Pay Finance Coordinator

The Opportunity

Save the Children International has an exciting opportunity for you to join our team as the Source to Pay Finance Coordinator at London or any existing Save the Children International office location.

ROLE PURPOSE:

The Source to Pay (S2P) project is a major part of Save the Children International’s (SCI) High Performing Organisation (HPO) programme. The project’s goal is to design, develop and implement a global Source to Pay solution (“ProSave”) across 56 country and regional offices in SCI and to other SC Member organisations by end 2021 - and to transform the current manual tendering, contract management, supplier management and purchasing processes into an automated solution. This is a great opportunity for someone with experience in Source to Pay systems and related Finance processes (e.g. invoicing, supplier set-up, accounts payable) to grow and develop. The Source to Pay Finance Coordinator will be the person responsible for supporting SCI end users on queries regarding to invoicing and payments, and the Centre Accounts Payable team with data quality analysis with regards to supplier set-up. This consists in: End user support (SCI Centre teams, organisation-wide)

Ensuring invoicing guidance is user-friendly, accessible and up-to-date
Ongoing education and training of end users regularly about invoicing processes and systems
Providing general support for end user questions with regards to invoicing and payments
- being accessible for end user questions vial phone, teams chat and email
- answering standard queries immediately
- for more complex questions, liaising with responsible teams (including Procurement, Accounts Payable, ProSave admins, FMS support, …) on behalf of end users and driving these queries to a swift resolution

Analysis and resolution of supplier set-up issues and knowledge gaps

Pro-active ProSave analysis of supplier set-up, data quality, identifying gaps or potential errors (frequent pain points include withholding tax, currency, intermediary bank account, missing documentation)
Resolving issues with respective data owners (procurement, suppliers) before invoices are due for payment
Ensuring invoicing guidance is user-friendly, accessible and up-to-date
Ongoing education and training of procurement teams responsible for supplier set-up

The role holder will also support the creation and review of Change Requests, and ensure system configurations/customisations are fit for purpose and in line with the overall Source to Pay strategy. This role is responsible for continuous improvement initiatives of the Source to Pay solution, based on internal feedback and market best practices. EXPERIENCE AND SKILLS Essential

Proven ‘customer service’ mentality
Excellent problem solving and coordination abilities
Proven ability to work effectively with people from different functions and cultures
Experience of IT Systems (ideally SAP ARIBA), as a trainer, super-user or change manager
Experience of Accounts Payable and related Procurement procedures (supplier set-up, requisitioning, ordering, invoice resolution, payment preparation and execution)
Strong computer literacy
Commitment to Save the Children values

Desirable

Experience with SAP Ariba system
Experience of Procurement / Accounts Payable support (e.g. Central support role in a large organisation or Shared service provider)
Experience of analysing Procurement and Finance information and data quality (e.g. supplier records, invoices, invoice reconciliation, payment proposals, payment run)
Experience of working in a large and complex environment, within multicultural, matrix organisations.
Experience or knowledge of project management methodologies.
Experience with Save the Children or other NGOs

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Tags: Save the Children