Special Project Bookkeeper

Deadline: 04/03/2022

Background

World Vision is a Christian relief and development organization working to create lasting change in the lives of children, families and communities living in poverty. World Vision serves all people regardless of religion, race, ethnicity or gender. As a child-focused organization, WV’s work focuses on children, ensuring they are protected and their basic needs are met. WVV has been funded 14 support countries in Europe, Asia, the Americas and Australia. Funding of WVV consists of sponsorship program funding (70%) and PNS/grants (30%). WVV employs about 430 staff, of which 99% are Vietnamese nationals. Currently, World Vision Vietnam is operating in 5 zones: North 1 (Hoa Binh and Dien Bien), North 2 (Yen Bai – Tuyen Quang), North 3 (Thanh Hoa, Hai Phong), Centre (Quang Tri, Quang Nam – Danang) and South (Quang Ngai, Binh Thuan, Ho Chi Minh, DakNong). WVV’s AP usually focuses within one administrative district of a province which populated by ethnic minority people with high rates of poverty. A uniqueness of WVV’s Area Program (AP) is that AP team members are based at district level where the AP is located, which enables them to work closely with government partners and communities on a daily basis. Beside the APs, WVV is also implementing different Special and Grant Projects to meet the specific needs of vulnerable children in both AP and non-AP areas.

Key Responsibilities

Administrative financial services are provided to the project to ensure compliance, quality, accuracy and consistency of work in project implementation.
Consistent service delivery is ensured by collaborating and working closely with all of the team members of the Project.
All the day to day operational procedures in planning, implementation, monitoring and evaluation, closure, audit, etc. are conducted in timely manner and in line with WV Policy and Procedure, Field Financial Manual (FFM) and ECHO’s financial guidelines.
The Project staffs are provided the necessary account analysis codes and assistance to correctly filled in and prepare cash advance, EER, payment request.
The project team is assisted in verifying quotations, procurement, service supply contracts for project- related activity.
Adequacy and correctness of the supporting documents ensured for payments and/or voucher preparation (using Voucher Interface) to ensure consistency with WV’s Policy and donor requirements.
The financial transactions are monitored regularly to maintain project financial account in place and in order.
The suppliers of the quotes/bids submitted for major purchases are randomly selected to verify the existence, nature of business (whether it’s related to the goods or services being asked to quote or bid), relationship of the supplier with the staff of the project and reasonability of amount quoted.
Filing system of key documents is established and maintained (in hard copy and soft copy) and in line with audit requirements.
All financial and other records required for audit purposes are maintained, and assistance provided in regular auditing of the Project.

Knowledge & Skill

Bachelor Degree;
Majored in finance/ accounting.
Conceptual understanding of and commitment to development work, especially Christian, child-focused, community-based development concepts, approaches and processes;
Good time management and organizational skills;
Good interpersonal and communications skills;
Fair English, especially report writing skills;
Good computer skills in Word, Excel, PowerPoint and email;
Ability and passion to learn about accounting.

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