Special Project Finance Officer

WORK CONTEXT / BACKGROUND:   World Vision is a Christian relief and development organization working to create lasting change in the lives of children, families and communities living in poverty. World Vision serves all people regardless of religion, race, ethnicity or gender. As a child-focused organization, WV’s work focuses on children, ensuring they are protected and their basic needs are met. WVV has a total income of around US$ 19,000,000 (FY19) with funding from 14 support countries in Europe, Asia, the Americas and Australia. Funding of WVV consists of sponsorship program funding (70%) and PNS/grants (30%). WVV employs about 430 staff, of which 99% are Vietnamese nationals.   In FY19, World Vision Vietnam is implementing 37 Area Programmes (APs) which operate in 5 zones: North1 (Hoa Binh and Dien Bien), North 2 (Yen Bai – Tuyen Quang), North 3 (Thanh Hoa, Hung Yen, Hai Phong), Centre (Quang Tri, Quang Nam – Danang) and South (Quang Ngai, Binh Thuan, Ho Chi Minh, DakNong). WVV’s AP usually focuses within one administrative district of a province which populated by ethnic minority people with high rates of poverty. A uniqueness of WVV’s Development Program Approach (DPA) is that AP team members are based at district level where the AP is located, which enables them to work closely with government partners and communities on a daily basis. Beside the APs, WVV is also implementing different Special and Grant Projects to meet the specific needs of vulnerable children in both AP and non-AP areas.   Special Project is a 3-5 year Grant project to focus on solving some key hot issues of community at district, provincial or city level to improve Well-being of children and enhance community’s capacity to sustain their children’s Well-being status.   PURPOSE OF POSITION:   The position supports WV Vietnam to maintain high standards of financial stewardship and assist the Project Manager in maintaining the books of accounts and other financial records of Project & adhering to the financial standards of World Vision financial system to ensure accountability. Besides, the position also conductsassigned monitoring tasks of the BMZ Project in the assigned sites to achieve the goal, outcomes, and outputs stated in the BMZ design document and logical framework.   ROLE DIMENSION/DESCRIPTION   1. FINANCIAL POLICY COMPLIANCE
  • Administrative financial services are provided to the project to ensure compliance, quality, accuracy and consistency of work in project implementation, both for WVV’s budget and partner’s (CRD) budget
  • Consistent service delivery is ensured by collaborating and working closely with all of the team members of the Project.
  • All the day to day operational procedures in planning, implementation, monitoring and evaluation, closure, audit, etc. are conducted in timely manner and in line with WV Policy and Procedure as well as Field Financial Manual (FFM) and Financial Standard Requirements from Grant Donors
  • The Project staffs are provided the necessary account analysis codes and assistance to correctly filled in and prepare cash advance, EER, payment request.
  • Adequacy and correctness of the supporting documents ensured for payments and/or voucher preparation (using Voucher Interface) to ensure consistency with WV’s Policy and donor requirements.
  • The financial transactions are monitored regularly to maintain project financial account in place and in order.
  • The application of Procurement procedure must be ensured as guided by NO, GC
  • The quality of the goods and services delivered to the beneficiaries is verified by conducting random visit to the project sites.
  • WV accounting policies and procedures are communicated to all staff and relevant partners.
  2. BUDGET MANAGEMENT & FINANCIAL REPORTS
  • Review monthly financial report of partner (CRD) for compliance, risk management.
  • Prepare and consolidate donor financial report according to the signed contract.
  • The Project Manager is assisted in planning and developing project budget and cash flow in line with the Plan of Action and log frame.
  • The financial reports cover memo prepared with variance explanations, Advances & Payables Aging Analysis (IA 264 & IA 269), the asset register updated, the bank reconciliation performed and sent on time to the Cluster Finance Officer for posting.
  • The Sunsystem generated financial reports are reviewed with assistance of Cluster FO and NO FO for any non-project related expenses, discrepancies and irregularities from the project finance manual.
  • The Manager is provided with the necessary management financial report as and when required and adhering to the standards/templates required by donor.
  3. FILING
  • Filing system of key documents is established and maintained (in hard copy and soft copy) and in line with audit requirements and Grant Donor’s requirement
  • All financial and other records required for audit purposes are maintained, and assistance provided in regular auditing of the Project.
KNOWLEDGE, SKILLS, ABILITIES:  
  • Bachelor Degree;
  • Majored in finance/ accounting.
  • Conceptual understanding of and commitment to development work, especially Christian, child-focused, community-based development concepts, approaches and processes;
  • Good time management and organizational skills;
  • Good interpersonal and communications skills;
  • Fair English, especially report writing skills;
  • Good computer skills in Word, Excel, PowerPoint and email;
  • Ability and passion to learn about accounting
  • Experience in bookkeeping and accounting
  • Work in a team environment
  • 20% field visits are expected
  World Vision Vietnam is a Christian non-government organization. Applicants having working experience in a similar kind of organization will be an advantage.   Our contact details are: People and Culture Department – Ms. Phan Xuan Phuong World Vision International - Vietnam Address: 9th floor, the Mercury building, 444 Hoang Hoa Tham, Hanoi. Tel: +84 24 39439920 – Extension: 123 We give equal opportunity to every candidate, regardless of religion, race and gender.   A competitive salary, benefits and career development opportunity will be offered and commensurate with the experience, qualifications and responsibilities. Candidates have to confirm having received the recruitment information through the recruiting channel NGO Recruitment in the application letter for this position

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