Sponsorship Finance Officer

The Opportunity - Sponsorship Finance Officer

Under supervision of Sponsorship Finance and Supply Chain Coordinator, Finance Officer is responsibility to cooperate with Sponsorship finance team to ensure that the financial policies and procedures, control and system are followed/ implemented properly in accordance with Save the Children, donor regulations and government laws.

Responsible for bank transfer (Lao Cai office) to ensure timely payment for the purpose of timely funding disbursement and good BvA .

Cooperate with Partnership Finance Officer for overseeing all finance activities of partners of Sponsorship in Lao Cai to ensure compliance with SC policies. 

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

I. Key Responsibilities (JD: 20220630-jd-sponsorship-finance-officer) 

The following are the main accountabilities:

Financial Accounting

• Checking office advance/Payment/ expenses for Lao Cai Office ensuring they are processed on time and in line with SCI and donor financial requirements;
• Support to post transactions into the Agresso system in compliance with SC requirement;
• Do the first review partners’ finance reports and partners advance;
• Strictly follow up SCI financial calendar, ensure to process and post all needed expenses in the period to FMS before soft close, leaving the time between soft and hard close only for reviewing, doing necessarily required reallocations;
• Support the Finance officer in clearing advance, receivables payables in due time in line with SCI procedures.

Cash Forecast/Banking and Cash Management

• Help to process bank payment for office and programme expenses in due time.
• Monitor petty cash  and cash count in due time on monthly basis.

Sub-grant management: Cooperate with Partnership Finance Officer for following missions:

• Review partners’ advance requests, financial reports and procurement packages
• Support Finance and Supply Chain Coordinator to ensure that partners are well aware of and comply with SCI policy and procedure, alert budget holders on compliance issues
• Support Finance and Supply chain Coordinator to Ensure donor/ SCI regulations and financial, fraud awareness policies and procedures are clearly communicated to partner staff, they are well understood and all activities meet donor/ SCI requirements
• Monitor partners’ settlements and advances, report to Line Manager of any issues
• Participate in investigation team if any and be the focal point to alert partners of any compliance issue as appropriate
• Participate in program meetings and partners’ meeting.
• Monitor the Partner’s assets purchased by sponsorship Fund

External and Internal Audit

• Help to locate accounting documents when the audit conducted is conducted at the Lao Cai Office;
• Implement and follow up the implementation of auditors’ recommendations.

For Sponsorship Partners:

• Conduct periodical finance visit to partners in order to ensure compliance is followed by partners;
• Maintain and update partners’ finance visit schedule, making this schedule feasible and efficient;
• Facilitate the external audit conducted at the Lao Cai office and partners’ office if any;
• Support Finance and Support Service Coordinator and Hanoi office in drafting responses to auditors’ findings in the field;
• Ensure partner to Implement and follow up recommendations from external audit and internal audits (finance visit).

Other Compliance tasks

• Maintain filing of monthly accounting vouchers, contracts and other finance document in Lao Cai ensuring SC requirement and seeking/photocopying vouchers when required;
• Help in stock check at Lao Cai office.

Working contacts

• Internal: Finance Officer, Finance Coordinator, Director of Finance, Programme and Finance Staff
• External: Government Agencies, INGOs, donors, suppliers of goods and services

II. QUALIFICATIONS

• Bachelor’s degree in finance or related subjects

III. EXPERIENCE AND SKILLS

• University degree in finance, accounting, business administration, or a related field;
• Have at least 5 years experience in in accounting, finance management with NGOs/INGOs/Development sector/International organization. Candidate with skill in general accounting or experience to work for NGOs is advantage. 
• Good Teamwork skills
• Fluent English speaking and writing skills
• Good computer and IT skills in MS Office/excel

IV. The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. 

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

V. Application Information

Please apply using a cover letter and up-to-date CV as a single document and use format. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at:

Job Description - Lao Cai - Sponsorship Finance Officer - National Only (220004WA) (taleo.net)

If you have any issues with applying via our system, please send email explaining your troubles to vietnam.applicationhelpdesk@savethechildren.org

Closing Date for Application: 12^th July, 2022

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

We believe that gender equality is a basic right for all people

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.

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