Study Officer, ACT5 Study

Job description  Organisation: Woolcock Institute of Medical Research The Woolcock Institute of Medical Research is affiliated with the University of Sydney in Australia and is recognized as one of the leading research institutions for respiratory diseases and sleep disorders. Operating in Vietnam since 2009, we have undertaken large operational, epidemiological and clinical research projects and run training in epidemiological and operational research methods for Vietnamese doctors and public health workers. The Woolcock Institute has three research centres and offices in Ha Noi, Ho Chi Minh City and Ca Mau. Currently we directly employ about 70 full-time staff and coordinates multiple study projects within lung health management and treatment across eleven provinces. We also expand research activity to other fields including antimicrobial resistance. For more information about us, please visit: Woolcock Institute of Medical Research in Sydney, Australia: www.woolcock.org.au Woolcock Institute of Medical Research in Vietnam: www.woolcockvietnam.org Location: Hanoi, or Camau with possibility of domestic travel Duration: 12 months appointment, with consideration for subsequent extension. Roles: To support the implementation of the ACT5 pilot in Ca Mau. The role includes:
  • To work with the Trial Coordinator closely and also with whole study team throughout the study.
  • To contribute to all aspects of the study’s implementation based on the discussion with Trial Coordinator (document preparation, data collection, data entry, analysis etc.)
  • To engage with relevant stakeholders and assist their efforts together with the relationship manager.
  • To prepare and participate in all workshops, trainings and meetings related to the study.
  • Any other additional tasks if required.
Direct report: ACT5 Study Manager Senior report: Key staff working with the project:
  • Field workers
  • Data Manager
  • Local financial controller
  • Technical managers (such as Laboratory staff)
Duties and Responsibilities
  • Develop and strengthen key relationships with collaborative partners in assigned areas
  • Planning and executing the trial
    • Implementing pilot projects to test key components of the trial.
    • Assisting in the evaluation of trial-related materials including the Standard Operating Procedures, trial documentation and forms, and trial marketing (promotion) materials.
    • To prepare detail plan for the field work with participation from field workers and local collaborators.
    • Preparation and submission of routine regulatory and ethical review submissions and reports within delegated authority and areas.
    • Maintaining facilities and equipment as required for implementing the trial.
    • Assist in recruitment and training for field team on the study SOPs.
  • Study implementation accountability
    • To learn and fully understand the study protocols and procedures.
    • To facilitate the implementation of field work activities following approved protocols and plan.
    • Coordinate day-to-day field work and participate in the field work activities.
    • Be responsible for quality control activities (including, but not limited to, random phone calls, random visits to recruited households).
    • Review and clean collected data.
    • Prepare and update adverse event reports.
    • To create and maintain relations with partners for Woolcock Institute of Medical Research in general and in the field.
    • In charge of supply chain management of the study consumables, test kits, drugs and other investigational products.
    • To fill soft and hard copies of study data as required.
    • Report to the Trial Coordinator without delay any major problems in preparation, execution or data management of the daily field work.
  • Financial accountability
    • Fulfilling financial responsibilities delegated according to project financial procedures.
    • Establishing effective procurement control and asset management in delegated study areas.
    • Ensure efficient expenditure of resources.
    • Ensuring appropriate financial control processes are followed.
  • Preparing weekly, monthly reports for the Trial Coordinator on progress of trial implementation.
  • To communicate and report any issues occurred in the field timely with the Trial Coordinator for solutions.
  • To participate in report development by providing comments and inputs.
  • To perform other duties if required.
Key attributes:
  • University degree in public health or related field, preferable having a master degree.
  • Preferably at least 5 years of experience in field work for research projects.
  • Managerial skills.
  • Highly motivated, willing to learn, service-oriented and able to work under high pressure and within a limited time frame.
  • Professional use of personal computer utilizing word processing and spreadsheet software programs.
  • Excellent communication skills.
  • Excellent English (written and spoken) as preference.
Application Procedure For interested applicants, please send a cover letter together with a CV (with the name and contact details of at least three senior referees) in English (both CV and cover letter), no later than 29/02/2020 by submitting the application form in the link as follows: http://bit.ly/woolcockhiring We regret that only short-listed candidates will be contacted for interviews. Review of applications will start as soon as possible and continue until 29/02/2020, or until the post is filled, whichever is earlier.   Candidates have to confirm having received the recruitment information through the recruiting channel NGO Recruitment in the application letter for this position

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