Support Services Intern

The Opportunity - Support Services Intern

This position will support Admin and Logistics division in implementing administrative and supply chains duties to ensure the organisational procedure and policies compliance with effectiveness of operational works of Save the Children International in Vietnam.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

Key Responsibilities

Administration support:

• Support the Receptionist/ Admin Assistant to manage office supplies and the front desk when required
• Photocopy, scan and translate the documents when required
• Provide logistics support for internal events, meeting, training and workshop
• Support Admin and Logistics Officer in preparing visa for Expat staff and visitor
• Provide general administration support, when required, including: word processing, data entry and internet research tasks
• Update regular contact list
• Support to manage rental contracts tracking Support in managing office asset ( inventory check, update, filing & report)
• Support in preparing Monthly Situational Analysis Report Rotated role as a minute taker in the team meeting
• Support to provide logistics for newcomers (working space, computer, stationery, motorbike parking card...)
• Provide support to updating total inventory management (TIM) system
• Provide support to development of supplier ID and supplier management system
• Provide support to physical stocks management
• Provide support to updating procurement tracker weekly
• Other tasks as assigned

Working contacts:

• Internal: All staff including Programs members and Support Services team members in Ho Chi Minh office
• External: Suppliers, consultants, partners and local competent authorites

EXPERIENCE AND SKILLS

Essential

• Good spoken and written English language skills
• Computer literate (Microsoft Word and Excel are required)
• Customer-oriented, supportive
• Positive working and learning attitude
• Faithfulness, hard-working, details oriented, good interpersonal skill and ability to work in a team
• Good communication skill
• Commitment to Save the Children values

Desirable

• Good communication skills
• Commitment to Save the Children values

The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

Application Information

Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at: Job Description - [Vietnam - Ho Chi Minh] - Support Services Intern - National only (210000BB) (taleo.net)

If you have any issues with applying via our system, please send email explaining your troubles to vietnam.applicationhelpdesk@savethechildren.org

Closing Date for Application: 02nd February, 2020

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.

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