Temporary Assistant (Administrative Support) (CIAT)

Job Description

Location: Hanoi

Position: part time but preferably full time.

Contract: renewed upon fund availability and performance.

The incumbent is able to start as soon as possible until December 23, 2023.

Application closing date: 15/11/2023

Key duties & responsibilities

Collect quotations for goods and services;
Support the arrangement of travel, including booking air tickets, accommodation and airport taxis, keeping records of such and supporting post-travel reimbursements;
Collect supporting documentation and invoices for Professional Services Agreements;
Mailing correspondence;
Support logistical arrangements for meetings, seminars and conferences, and other events (including invitations, air tickets, hotels, etc.) and relevant follow-up;
Carry out other administrative duties as needed.

Required qualifications and experience

Experience in an NGO or international working environment, preferably in logistics and/or administrative support;
Advanced command of the English language, both written and spoken;
Proficiency in Microsoft Office package (Word, Excel, PowerPoint, Teams and Outlook);
Sound knowledge of standard office procedures;
Strong client orientation and service approach;
Strong interpersonal, communications, and teamwork skills; courtesy, tact, and the ability to establish and maintain effective working relationships with people from different cultural and national backgrounds;
Well-developed skills in personal organization and accuracy.

Applications

Applicants are invited to visit https://alliancebioversityciat.org/careers to get full details of the position and to submit their applications. Applications MUST include reference number VN/2023.13 as the position applied for. Cover letter and CV should be saved as one document using the candidate’s last name, first name for ease of sorting (Cover letter should illustrate your motivation to apply and suitability for the above position against the listed qualifications and work responsibilities. Detailed curriculum vitae should include the names and email addresses of three professional referees who are knowledgeable about your skills and professional abilities). The Alliance collects and processes personal data in accordance with applicable data protection laws.