Temporary Full-time Assistant (Embassy of Belgium)

Job Description

Temporary full-time assistant to the local office of Flanders Investment & Trade/Embassy of Belgium

Location: Hanoi, Vietnam

Organisation Name: Flanders Investment & Trade (FIT)/Embassy of Belgium

Deadline: 31/10/2023

Flanders Investment & Trade (FIT) is the economic representation of the Flemish Region of Belgium abroad. The main task of Flanders Investment & Trade is to support Flemish companies exporting to Vietnam and Vietnam-based companies seeking to locate in Flanders.

About the project

GOOSE is an EU-funded project aiming at improving the access of SMEs to public procurements in non-EU countries with which the European Union has signed a bilateral or multilateral agreement covering public procurement. This project was jointly proposed by the Trade Promotion Organizations of Catalonia, Croatia, Estonia and Flanders. Flanders Investment & Trade will be responsible for the Vietnamese market and is in the process of building a network among the organizations and government agencies that work with public procurement. For more information about the project and the 4 sectors (Green Economy, Smart Health, ICT and Smart Cities) see https://projectgoose.eu/.

Flanders Investment & Trade is looking for an assistant (M/F) to the Head of Office for its office in Hanoi for 6 months. Please apply if you’re a reliable, hands-on team player who wants to be part of our dynamic team.

Main tasks

Searching for public procurement tenders that might be interesting for European SMEs and sharing the public procurement information with European companies via the GOOSE platform.
Organizing an incoming trade mission in March 2024.
Identifying companies and contact details of Vietnamese companies that participate in public procurement tenders.
Preparing detailed lists of companies that need to be contacted as well as of companies that have been approached.
Assisting the Trade & Investment Counsellor in daily business operations.
Reporting to the Trade & Investment Counsellor.

Required skills

Bachelor’s degree or equivalent from an university ideally specialised in economics or trade.
Very good command of written and spoken Vietnamese and English as you have to report back in English.
Excellent communication skills and telephone manner.
Good knowledge of Microsoft environment and applications (MS Office, CRM Dynamics,...)
Ability to manage the required tasks, schedule appointments and meet deadlines.
Pay attention to detail, being conscientious and being willing to learn.
Good interpersonal skills and ability to work independently as well as part of a team.
Working experiences in international organiations/companies.Experience with public procurement is considered a plus.

What we offer

A temporary full-time 6 months contract to support the preparation and running of an EU project.
A job in a dynamic international environment that covers all business sectors.
A monthly gross salary of 1000-1500 USD dependent on experience.

Selection procedure

Candidates should send a motivation letter and CV (both in English) to hanoi@fitagency.com. Please note that your application will only be considered if you include a cover letter and CV in English.
Only selected candidates will be contacted and invited for an online test followed by a face to face interview. This test will likely be on 2 or 3 November and the interview during the week of 6 November 2023.

Application deadline is 31/10/2023.