Thực Tập Sinh Truyền Thông & Trợ Lý Chương Trình

1. Communication Intern - Inclusive Growth Unit

Duties and Responsibilities

Overall objective: The intern will assist UNDP in promoting digital transformation of social assistance/protection and poverty reduction management and delivery in Viet Nam.

Concrete objectives of the internship include:

• Review existing related documents/reports/data to draft articles, press releases for mass media, as well as posts on social media;
• Assist UNDP and MOLISA in promoting social media presence of UNDP’s work on digital transformation of social assistance/protection and poverty reduction in Viet Nam;
• Assist the partners in development and implementation of communication plan to promote lessons learnt, successful stories on digital transformation of social assistance/protection and poverty reduction models in Viet Nam;
• Assist the partners in editing and preparing documents for publication and distribution;
• Other necessary tasks to support communication about digital transformation of social assistance/protection and poverty reduction management and delivery in Viet Nam

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2. Programme Associate

Duties and Responsibilities The Programme Assistant Has Following Functions

• Provide effective support to management and implementation of the CO projects
• Supports formulation of new projects and resource mobilization
• Provides financial and administrative support to the Climate change and Environment Unit wide activities

• Tracking and controlling program/project expenditures/disbursement rate against commitments to ensure the conformity with approved annual workplans and Budget, determining gaps between budgets and expenditures, committed and actual allocated funds to advise programme officers for taking actions; supporting operation and financial closure of a project in ATLAS.
• Supports to effective Procurement and Recruitment and contract management process a d appropriate
• Support programme officers in periodic review of project work-plans and advise programme officers and Implementing partners on the progress and work-plan’s conformity to agreed results and outputs for finalization.
• Quarterly reviews of Nationally implementation (NIM) Project Advance and Financial Reports (FACE) forms with the approved annual workplan and quarterly workpland and corresponding Activities and Expenditure accounts.
• Supporting the organization of overseas study tours and monitoring visits, including daily substiance allowance entitlement calculation and transportation.
• Taking timely corrective actions and unposted vouchers, including vouchers with budget check errors, match exceptions and unapproved vouchers.
• Supporting timely operational and financial closure of project, determination of unutilized funds and processing operational/financial closure of projects in ATLAS;
• Support the direct implementation of country office projects, including recruitment of international and national consultants, organizing technical workshops, training activities, consultations, travel arrangements and procurement of goods and services.

• Updating programme officers and implementing partners on changes in financial policies, rules and procedures.
• Providing advises, guidance and on-the-spot couching to NIM project personnel on applicable policies and procedures (UN Harmonized Program and Project Management Guidelines -HPPMG, Harmonized Approach to Cash Transfer -HACT, Cost Norms)

• Supporting programme officers and implementing partners in day-to-day monitoring and implementation of project activities to ensure the project progress achievement of results and outputs as planned.
• Providing inputs to the auditing of NIM projects, supporting programme officers and implementing partners in follows-up on timely implementation of audit recommendation;
• Supporting assessments of technical and financial management capacity (micro assessment) of implementing partners;
• Supporting spot-checks on implementing partners, supporting the coordination of NIM audits and ensuring effective client liaison
• Supporting project mid-term reviews and final evaluation including recruitment or consultants, arrangement of working missions/interviews, collecting information and relevant documents, liaising with concerned parties.

• Support Programme Officers/experts in collection, analysis and presentation of financial background information for preparation of UN and UNDP documents such as UN One Strategic Plan, Country Programme Document, etc
• Contribution to (i) the planning/budgeting of the project formulation process, (ii) preparation of project document and (iii) appraisal processes, ensuring effective liaison with partners in this regard;
• Supports to effective procurement and recruitment and contract management process for project idea/proposal development;
• Support to financial management of the grants/facilities for the formulation of project ideas and proposals;
• Entering approved project proposal into the UNDP online management system – called ATLAS - for project award generation; creation of projects including project activities and budgets in ATLAS, revision of project award and project status when required and delegated.
• Tracking and reporting on mobilized resources. Review of contributions agreement, managing contributions in ATLAS.
• Assist liaison and partnership activities with funding partners.

• Support Unit Head in planning and managing the direct project costing (DPC) and tracking incomes and expenditure relating to staff costs of the Unit;
• Analyze and monitor overall program financial situation in consultation with Unit Head, Programme Officers and project staff. Report on program/project financial expenditures and alert Unit Head and Programme Officers on shortfalls and over-expenditures;
• Liaise closely with Finance Unit and Programme Support Unit for tracking overall expenditures in relation to commitments and report on delivery status to Unit Head;
• Maintain and update the CCE pipeline project in the system;
• Serve as the focal point for financial, administrative, operation or substantive matters within the unit or for the Country Office, as needed; this includes Spot Check, M&E, Audit preparation, retreat, trainings, project profiles, etc., as required.

• Support project formulation, planning, budgeting, management and implementation of these specific projects;
• Co-ordinate all mandatory and rephasing exercises. Initiate budget revisions, in line with available resources. Make necessary adjustments at the requests of project authorities;
• Maintenance of the internal expenditures control system which ensures that voucher processed are matched and completed, transactions are correctly recorded and posted in ATLAS;
• Timely corrective actions on unposted vouchers, including vouchers with budget check errors, match exceptions and unapproved vouchers;
• Creation of requisitions in ATLAS for development projects, register of goods receipt in ATLAS.
• Making budget check for requisitions, POs and vouchers;

• Support to timely monitoring and actions towards satisfactory scorecard performance for the office;
• Contact and liaise with counterparts for meetings, workshop, partnership development, etc.;
• Support to timely monitoring and actions towards satisfactory scorecard performance for the office;
• Serve as the focal point for financial, administrative, operation or substantive matters within the unit or for the Country Office, as needed; this includes Spot Check, M&E, Audit preparation, retreat, trainings, project profiles, etc.;
• Support in organization and facilitation of Unit events and activities;
• Support documentation and dissemination of lessons lesson learnt and best practices in prgramme.

• Experience in usage of Excel and accounting spreadsheets, software/systems.
• Experience in budget planning, financial management and reporting, and procurement.
• Experience in organisation of workshops, training, meetings, site visits, etc.
• Experience in handling of web based management systems
• Experience in preparation of team workplan and calendar invite, arrangement and coordination
• Familiarity with UNDP and UN system is an asset

• Bachelor of Accounting/Finance or a Bachelor with an additional degree on accounting/finance.
• If required for specific services. For example: ACCA, CIPS, CISCO, etc.
• At least three (3) years of experience working as an accountant and administration support in ODA projects or for international organisations
• Full fluency in English and Vietnamese

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