Trainee Profile Coordinator (KOTO)

Position: Trainee Profile Coordinator
Department: Foundation (Training Centre)
Reporting Structure: This position reports directly to the Foundation Manager
Key Working Relationships:
Internal: KOTO trainees, staff and volunteers
External: Education and Hospitality partners

Position Statement:

The Trainee Profile Coordinator will be responsible for developing and maintaining trainee profiles for training programs, scholarships, internships, job placement and other opportunities.

Specific Tasks:

I. Develop and maintain trainee profiles

1. Develop and maintain trainee profiles using internal system, and ensure that they are up-to-date and accurate.

2. Collect and analyze data on trainees, including their study achievements, extracurricular activities, and other relevant information.

3. Attend meetings with trainees, teachers and staff, and participate in discussions related to trainee profiles and opportunities.

4. Stay up-to-date with industry trends, regulatory changes, and market developments that could impact trainee profiles and opportunities.

5. Run the gifted trainees’ project with career orientations, self- development and boost them to be the leaders/ contributors/ collaborators in school activities

II. Monitoring and Reporting

1. Regularly report on progress and developments to the KOTO Management including an annual training report.

III. Trainee Internship Program

1. Manage the Internship program for the last 6 months of the KOTO program.

2. Work independently to arrange placements for trainees with appropriate notice to hospitality partners.

3. Maintain regular contact with established hospitality partners who host trainees for Internship and employ KOTO alumni.

4. Ensure that MOUs are up to date and enforced when trainees are placed for Internships.

5. Prepare trainees for Internship by setting expectations, and assist them with the application and interview process.

6. Conduct weekly reviews with the Internship trainees to get feedback and offer advice.

7. Lead trainees in completing additional internship related assignments.

8. Attend site visits to review trainee progress with hotel staff and the trainee.

9. Prepare Internship report for sponsor (See number 6).

10. Manage the receipt of Internship allowances paid by hospitality partners, and the redistribution of these payments to trainees (if applicable).

11. Arrange for outside guest speakers to address KOTO trainees during their internship period.

12. Communicate openly with the Training department and the Trainee & Alumni Services during the transition into the Internship period.

IV. Job Placement Management:

1. Communicate with trainees in their last six months on the requirements for the first-year job placements and oversee the signing of alumni agreements.

2. Ensure that 100% of new graduates are placed in jobs for their first year after finishing the 24-month program.

3. Follow up with alumni in their first year to ensure they meet the requirements to get their certificate after their first year of employment.

4. Share job vacancies and employment opportunities with KOTO trainees during their internship period.

5. Provide feedback on interview and CVs as directed by the Training Department and when requested by trainees.

6. Manage domestic job vacancies sent to KOTO and share them with alumni, keeping an up-to-date record of the postings and vacancies filled by alumni.

7. Develop, implement and manage Casual Work Program for KOTO alumni.

Qualifications:

1. Bachelor's degree in Education, Business Administration, or related field.

2. Strong analytical skills and attention to detail.

3. Excellent written and verbal communication skills.

4. Proficiency in Microsoft Excel and other software, (programing software developer or web front end is an advantage)

5. Ability to work independently and as part of a team.

6. Knowledge of academic programs, scholarships, internships, and other opportunities.

7. Strong organizational skills and ability to manage multiple tasks simultaneously.

8. Leadership skills and ability to manage a team effectively.

9. Prior experience in student profile management or related field is preferred.

WORKING CONDITIONS AND BENEFITS:

Work Hours: Your regular work hours will be from 9:00 AM to 4:00 PM, Monday through Friday, at the KOTO Training Centre in Phat Tich, Tien Du, Bac Ninh. Additionally, there may be occasional travel required for on-site visits.
Transportation: The company provides a bus service to pick up staff from Hong Tien Street, Long Bien, Hanoi, and transport them to the Training Centre.
Professional Growth: You will have the valuable opportunity to collaborate closely with an experienced line manager, fellow staff members, foreign volunteers, and experts.
Supportive Work Environment: We cultivate a compassionate and supportive work environment that prioritizes the well-being and professional development of our team members.

HOW TO APPLY

Interested candidates are encouraged to provide their detailed curriculum vitae with letter of application to lien.bui@koto.com.au by May 30th, 2024.

Selection and interviews will be conducted on a rolling basis and candidates are encouraged to apply as soon as possible.

Tags: KOTO CO. LTD