Background information of the positionUnder the supervision of the General Services Manager (GSM), the Driver is responsible for the safe operation of Peace Corps vehicles, transports staff, Volunteers and other personnel while conducting official Peace Corps business, and keeping vehicles in continual state of readiness. The incumbent is expected to provide services in the area of logistic support, and will also be required to perform manual labor and other administrative activities when not driving. S/he assists the General Services Manager (GSM) and General Services Assistant (GSA) with other general services tasks as directed.
- Education/Certification: Completion of Secondary Education is required
- Years of Experience: A minimum of 3 years’ work experience as a Driver for a position within an established organization
- Proficiency in oral and written English
- Knowledge of basic Auto repair
- Knowledge of MS Office computer applications (Word, Excel, Outlook).
- Valid Driver’s license with a class “B” designation required
- Proof of clean driving record from police is required
- No prior at fault vehicle accidents and /or traffic citations/violations within the last 5 years
- Must be knowledgeable about the city of Hanoi and its neighboring provinces, Vietnam traffic laws, city traffic patterns, streets, locations of major buildings and government offices.
- 2 or more years of working experience in a similar capacity with international organizations
- Understanding of logistics management
- Understanding of basic procurement principles
- Skill and abilities with small equipment and vehicle maintenance is desired
- Experience working in cross-cultural setting as part of an intercultural team
Duties and Responsibilities / Tasks and DeliverablesVehicle Operations and Maintenance
- Helps to ensures that vehicles are properly maintained and operated according to Peace Corps and USG guidelines, and manufacturer specifications. Operates the vehicles in a safe and courteous manner at all times, obeys all traffic laws.
- Ensures that vehicles are clean, in good condition, and ready to operate at all times. Monitors the use of vehicles and ensures completion of records of all trips in the vehicle log and only operates vehicle for official business purposes as defined in 31 USC 1334.
- Recommends maintenance and performs minor mechanical maintenance as necessary. Records repair and maintenance operations of PC vehicles as outlined in the Vehicle Maintenance Log.
- Ensures that vehicles are locked and secured after office hours.
- Supports field visits with Volunteers, Trainees, and Staff Members; transports Trainees and Volunteers to their sites, coordinates with local officials when needed in support of PCV’s and Trainees.
- Performs a daily check of Peace Corps vehicles in accordance with vehicle check list and ensures vehicles have sufficient fuel for planned activities and purchases fuel when necessary.
- Ensures that vehicle maintenance (fuel, washing, etc) is carried out in a timely manner and inspect and maintain all vehicle fluid levels daily.
- Transports supplies, equipment, materials, mail, and other communication to and from the Peace Corps office for official events.
- Drives staff to/from Volunteer sites and appointments as necessary. Drives Volunteers to/from airport and bus stations for official travel. May assist Peace Corps with travelers’ customs and immigration procedures for official travel. May assist with facilitating customs clearance for mail, packages or other items. Drives and performs “guard” services for PC cashier (or delegate) while transporting cash to and from PC office. Serves as Duty Driver for emergencies and off hour duties. Provides support at all times during emergency situations.
- Assists with coordinates motor vehicle inspections and registration for PC and USDH vehicles.
- Ensures exterior and interior of vehicles are clean especially after site visits.
- Maintains accurate records of vehicle maintenance log sheet, daily vehicle usage and weekly vehicle inspections including information such as km, date repair done, expense of repair, fuel usage and receipts, etc. Provides all fuel usage documentation to GSM in a timely manner.
- Collects and reviews mileage forms from vehicles and place new ones for each vehicle.
- Informs the GSM when vehicles need service or repairs, and performs minor mechanical maintenance as necessary.
- May assist with coordinating logistic arrangements for receptions, seminars, conferences or Peace Corps sponsored projects.
- Performs required errands, to include purchase of local supplies and payment of bills to local suppliers.
- Assists with conducting “Market Basket” surveys while in the field.
- Assists General Services Manager with tasks as assigned, such as maintaining fuel consumption records, assisting with inventory, etc.
- Picks up/delivers mail, documents, and packages to/from post office, the U.S. Embassy or other designated sites on a daily or as needed basis. May assist in sorting and distribution of mail. Will be familiar with safely handling all suspicious mail and understand and apply safety and security policies and procedures regarding PC vehicles.
- Supports all activities carried out by post during an emergency and understand role in Post’s Emergency Action Plan
- May be designated as a receiving officer if assigned by the Country Director and with the approval of the Regional Director. Responsibilities as a receiving officer include accurate review of goods or services, their accompanying invoices, and the purchase order/contract to ensure that the specifications, quality, amounts, price, timeliness, etc. of the goods are consistent with the terms and conditions of the contract/purchase order after successful completion of the requisite training to perform receiving duties. (See MS 511, the Personal Property Management Handbook and OFMH 19)
- Performs other duties not specifically mentioned in the Statement of Work as assigned or delegated by GSM.
- Supports other teams as needed taking on back-up support responsibilities and carrying out duties and responsibilities of agreed upon positions when deemed necessary by the Country Director and/or Supervisor for the successful management of Peace Corps operations in Viet Nam.
- Acting back-up GSM as required. Physical Exam and Other Requirements
- Must pass physical exam whenever scheduled determining fitness for duty as required by Peace Corps and U.S. Mission.
- Must become familiar with Department of States rules and regulations on safe driving practice and pass Smith System Defensive Driver’s training.
- Operates Peace Corps vehicles safely at all times.
- Immediately communicates Volunteer safety and security concerns and issues to the Safety and Security Manager (SSM) and CD.
- Knowledgeable and supportive of Peace Corps safety and security policies and procedures, including the timely reporting of suspicious incidents, persons or articles.
- Rotates as on-call duty Driver for a one week period and returns vehicles to PC unless permission is granted otherwise by CD or DMO Operates Peace Corps vehicles safely at all times.
Evaluation and Selection Criteria:Applications will be initially screened for eligibility in accordance with the required qualifications mentioned above. Those applicants who meet the required qualifications will be scored based on the preferred qualifications. Highest scoring candidates will be called in for an interviews, language and skills test (presentations, excel/word tests). Performance from all interviews and skills test will be considered as a whole package to ensure the best candidate is selected that meets the needs of the Peace Corps mission. Professional reference checks will be conducted for selected candidates.
How to apply:Please submit the following in English by email (with your name and the position you are applying for in as the subject of the email) as one PDF file to PCVietNamJobs@peacecorps.gov: 1. Application Cover Letter 2. Curriculum Vitae (CV) Closing date: Applications should be received 6:00 pm Friday, March 22, 2021 for consideration in the first review. Position remains open until filled. Applications for one position maybe considered for any current open position. No phone calls or personal visits related to this vacancy will be accepted. Only short-listed candidates will be contacted. All applicants must pass a background/security investigation and a medical certification. Any contract offer with the US Peace Corps is contingent upon a candidate’s ability to secure the necessary certifications. All applicants must be a naturalized citizen of the host country or must have the required work permit or documentation that permits the applicant to work legally in the country in order to be eligible for consideration. The application must contain all the information necessary to demonstrate that the candidate possesses the education, experience, skills and language abilities required for this position.
Benefits and Allowances:BENEFITS:
- One-month basic salary Tet Bonus
- Contribution to mandatory insurances pursuant to GVN’s law/ regulations including social insurance, health insurance and unemployment insurance.
- Coverage of additional health insurance 90% for incumbent and each eligible family member
- Annual and sick leave according to local labor law
- Unique Condition Work allowance: 7% of Annual basic salary (upon annual review).
- Miscellaneous Benefits Allowance: US$1,000 per annum or US$3,000 per annum
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