Web Overhaul Project Coordinator

Parent Sector : Division of Knowledge Management and Information Systems (KMI) Duty Station: Paris Job Family: Computer Sciences / Information Technologies Type of contract : Non Staff Duration of contract : From 1 to 6 months Recruitment open to : External candidates Application Deadline (Midnight Paris Time) : 07-AUG-2020

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

OVERVIEW OF THE FUNCTIONS OF THE POST

1. Background and Justification: In the framework of its strategic transformation, UNESCO launched in 2019 a project to revamp its digital ecosystem and its web governance. Following a needs assessment and analysis phase and a bidding process, UNESCO contracted an external provider to technically implement the new digital ecosystem. In this framework, UNESCO is currently looking for a Project coordinator to accompany the implementation of the new digital ecosystem. 2. Role and duties: Under the responsibility of both the business owner and the senior supplier of the project, the project coordinator will ensure the smooth running of the project by coordinating all components of the projects and all stakeholders involved during the project, both internally and externally. The project coordinator is taking care of the communications with all stakeholders (internal and external) with a clear vision of who should be aware of what without overwhelming the several parties involved. The project coordinator will be responsible of administrative tasks, the good documentation of the project and particularly the agenda and minutes of meetings of the committees is coordinating or managing (Steering committee and Core Team). He/she will participate to technical, editorial and functional working groups. Together with the other members of the project team, he/she ensures quality control of the deliverables provided by the external contractor(s). All along the implementation of the project, the project coordinator will have to prepare and anticipate a smooth transition between the current ecosystem and the new one at all level of the Organization (project stakeholders, internal users and external targets).

3. Activities/responsibilities

In this context, the selected project coordinator will plan and coordinate the different project activities as detailed below. Project coordination

Project planning – estimation of required time, costs, quality and description of project deliverables (in terms of composition, format, required skills, acceptance criteria)
Monitoring of costs, time, quality against defined thresholds
Ensure participation of key stakeholders in the project
Risk mitigation and solving of issues, based on the conditions defined by project
Documentation of all project management products, including progress reports and project end report

Communication / leadership

Preparation of Steering Committee meetings and Management of the Core Team meetings
Communicate goals, coordinate between the different internal teams
Develop a communication plan
Develop a training approach
Delegation of operational tasks to team members
Direct liaison/issue escalation with/to Steering Committee
Liaison and relationship management with suppliers related to the implementation of the digital ecosystem

Administration

Financial reporting and change requests during project lifecycle
Preparation of terms of reference for request for proposals and supplier contracts
Recording of project benefits

Ad-hoc tasks in team member capacity

Contribution to drafting functional requirements
Contribution to work of the teams to ensure progress
Contribution to quality control activities

COMPETENCIES (Core / Managerial)

Accountability (C)

Communication (C)

Innovation (C)

Knowledge sharing and continuous improvement (C)

Planning and organizing (C)

Results focus (C)

Teamwork (C)

For detailed information, please consult the UNESCO Competency Framework.

REQUIRED QUALIFICATIONS

Qualifications required

Education

Advanced university degree (Master’s or equivalent) in Business Administration or Information Technology Management
Certification in PRINCE2 and/or other project management methodologies

Work Experience

A minimum of 10 years of relevant professional experience in project management, including all aspects of process development and execution.
Demonstrated experience in team management
Demonstrated experience in conducting complex and international web development project with multi-sites approach

Skills and Competencies

Very good knowledge of web technologies
Proven organizational skills, including in establishing priorities and plans as well as implementing them effectively
Flexible and reactive in making decisions and solving problems during unforeseen changes
Capability to adapt communication (both oral and written) to different audiences and levels
Demonstrated leadership ability, including the capacity to maintain effective working relations in a multicultural environment
Persuasive, encouraging, and motivating.
Knowledge of UNESCO environment is an asset

Languages

Excellent knowledge (written and spoken) of either French or English, and working knowledge of the other.

DESIRABLE QUALIFICATIONS

BENEFITS AND ENTITLEMENTS

SELECTION AND RECRUITMENT PROCESS

Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted. The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates. Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

UNESCO applies a zero tolerance policy against all forms of harassment.

UNESCO is committed to achieve and sustain gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities, as well as nationals from non-and under-represented Member States (last update here) are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.

APPLY HERE

Tags: UNESCO