Administrative Management Assistant

Overview

Hiring Path:

• Open to the public

Who May Apply/Clarification From the Agency:

For USEFM - FS is FP-6.  Actual FS salary determined by Washington D.C. Open to: All Interested Applicants / All Sources

Security Clearance Required:

Public Trust - Background Investigation

Appointment Type

Permanent

Appointment Type Details:

• Indefinite subject to successful completion of probationary period

Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The work schedule for this position is:

• • Full Time 40 hours per week

Start date: Candidate must be able to begin working within a reasonable period of time 90 days of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position: No

Relocation Expenses Reimbursed: No

Travel Required: 25% or less

Due to the nature of Commerce’s activities in Vietnam, the incumbent will be tasked with supporting USG and business delegation visits to the country.  These visits will require early morning, late evening and weekend working hours.

Duties

Qualifications and Evaluations

Requirements:

EXPERIENCE:  At least three years of experience in administrative work, with a minimum of two years of experience in a business or diplomatic mission with an emphasis on budgeting, office management, or administrative skills is required.  Additional one year of supervisory experience or working in leadership roles is required. JOB KNOWLEDGE: Must have:

• • Proper writing formats, standard business office operating procedures, international telecommunications administration user regulations, accounting skills, network and client PC skill, software packages, including Excel and accounting software.

Education Requirements:

An University degree in Accounting, Economics, Administration, Business, or International Relations is required.  

Evaluations:

LANGUAGE:  Level 4 (Fluent) Speaking/Reading/Writing English is required. (This will be tested.) Level 4 (Fluent) Speaking/Reading/Writing Vietnamese is required. SKILLS AND ABILITIES:  Must have/be able to:

• • Outstanding communication skills in both English and Vietnamese, as well as tact and discretion, are essential.

• • Possess speed and accuracy to meet the volume. Word-processing and spreadsheet skills, computer proficiency, ability to train staff on administrative skills and Local Area network computer system.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

How to Apply

How to Apply:

All candidates must be able to obtain and hold a Local security or Public trust clearance. To apply for this position click the “Submit Application” button.  For more information on how to apply, visit the Mission internet site. Note: The Embassy Human Resources Office is unable to acknowledge the receipt of your documents due to the high volume of applications received. If you do not receive a notification email from ERA within four weeks of the vacancy announcement’s closing day, it is likely that you did not qualify for the position or did not submit a complete package.

Required Documents:

Please provide the required documentation listed below with your application

• • Copy of Orders/Assignment Notification (or equivalent if you are AEFM / USEFM)

• • Vietnamese ID

• • Residency and/or Work Permit (If you are not Vietnamese Citizen)

• • DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)

• • SF-50 (if applicable)

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email. For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office. Thank you for your application and your interest in working at the U.S. Embassy in Hanoi.