Finance & Admin Assistant

Position: Finance & Admin assistant

Work place: Hanoi

Deadline: 31/10/2021

ASEAN–Australia Counter Trafficking (ASEAN-ACT) continues Australia’s long running collaboration with ASEAN and its Member States to end human trafficking in the region. The program is a ten-year investment principally working with strengthening the justice sector response to trafficking in persons, while advancing the rights of victims. The program aims to establish new partnerships with allied government agencies, civil society, and business. We engage with all 10 ASEAN Member States in some capacity and have national-level programming in Cambodia, Lao PDR, the Philippines, Thailand, and Vietnam. We are establishing programming in Indonesia, and it is currently on hold in Myanmar.

Roles and Responsibilities

1. Budget Assistance

Reporting
Cash Management
Financial supports
Follow up with vendors for outstanding invoices, translate and attach sufficient supporting documents as pẻ the Operation Manual;

Scan all the files and submit to the FAO each month
Assist the FAO on financial and bank matters including sending necessary supporting documents to the bank as for bank transfer transactions as needed;

2. Administration

Office management
Purchase office supplies, stationeries and propose maintenance and replacement when required
Assist to manage assets and inventory;
Assist the FAO to coordinate and manage staff and office insurance

3. Logistic

Work closely with the FAO and COuntry TEam to arrange and coordinate logistics for program related travel including visa, airfares, accommodation and transport to provide updates of booking where required.

4. Activity support

Assist with the arrangement of logistics that relates to training, workshops and meetings, and any other program events
Assist with the arrangement of logistics that relates to training, , workshops and meetings, and any other program events
Support the Country Team with workshop materials and worship
Other duties as directed by the CM/OM.

Essential

Experience with budgeting, bookkeeping, and support to operations;
Good interpersonal, teamwork and communication skills and able to maintain good relationships with colleagues and external counterparts and stakeholders;
Hard working, committed, willing to support other team members, excellent planning and organisational skills with demonstrated experience in assisting to organise meetings and events including arranging travel and logistics;
Ability to work under pressure whilst ensuring accuracy and attention to detail;
Proficiency in English and Vietnamese language; and
Competent information technology skills.

How to apply

Interested applicants must submit:

A curriculum vitae
A cover letter, describing how your skills and experience are applicable to the selection criteria.
The names and contact details of three professional referees
Full TOR: https://bit.ly/3C3WpHV

Applicants should clearly indicate ‘Finance and Administration Assistant - Vietnam’ in your email title and submit to recruitment@aseanact.org.

ASEAN-ACT is committed to achieving workplace diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups, People with a disability, women and ASEAN nationals are strongly encouraged to apply.