People and Culture Officer

Oxfam is a global movement of people working together to end the injustice of poverty.

That means we tackle the inequality that keeps people poor. Together we save, protect and rebuild lives. When disaster strikes, we help people build better lives for themselves, and for others. We take on issues like land rights, climate change and discrimination against women. And we won’t stop until every person on the planet can enjoy life free from poverty.

Oxfam is a confederation of 21 organizations working together in more than 70 countries. We are part of a global movement for change, empowering people to create a future that is secure, just, and free from poverty.

All our work is led by three core values: Empowerment, Accountability, Inclusiveness. To read more about our values please click here

SAFER RECRUITMENT: Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. Offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.

DEPARTMENT PURPOSE: The CLV Cluster is comprised of three countries i.e. Cambodia, Laos and Vietnam.

Our Vision for the CLV Cluster is: A CLV Cluster that increases our impact on the ground, strengthens our ability to influence policy changes at country and regional levels, raises income and saves costs. A key feature of the CLV Cluster design for Business Operations is a consolidated, virtual hub, multi-located and provides distributed leadership for business functions with a single line management structure - reporting to a CLV Head of Business Operations. This includes a Basic Business Operations structure in each country to ensure delivery of existing commitments and provide a base for business and strategic growth. The integrated cluster Business Operations structure will provide functional management and oversight of all Business Operations staff/units in the Cluster and provides quality control, guidance, monitoring and support to all Business Operations functions. All Business Operations functions are key contributors to Oxfam’s lasting impact in Cambodia, Laos and Vietnam, within Asia and globally. All staff members in Business Operations roles in the CLV Cluster are linked to the virtual Business Operations Hub, to ensure accountability at Country and at Cluster level, towards Partner Affiliates and via Executing Affiliate (EA) joined-up processes.

TEAM PURPOSE: Provide effective and efficient operational and strategic human resource management support to all programs and departments operating in the 3 countries Cambodia, Laos and Vietnam in an effort to achieve its HR goal aligned with the CVL strategies and operational plan.

JOB PURPOSE: The post holder is the primary implementer of People and culture management basics and to support the smooth and effective functioning of People and culture team to achieve its goal.

Internal Job Grade: D1 National

Contract: Fixed term, 2 years with possible extension

Reporting to: CLV People and Culture Manager

Location: Cambodia, Laos or Vietnam

Key Responsibilities and Accountabilities

Implement recruitment standards including advertising in Oxfam Success Factors Recruitment Website and other networks, inviting candidates and coordinate for writing test and interviews, informing candidates about the result of interview, conducting salary negotiation, preparing a job offer and checking references, and collecting personal information for contracting.
Ensure staff hard and soft files are completed, updated, and archived according to the required standard and legal requirements per county. Staff filing consists of information related to personal data, recruitment , contracting, performance objective and review, disciplinary, salary correspondence, and training request.
Support new staff including arranging workstation, coordinating induction plan, welcoming, and introducing new staff to Oxfam office,
Register new staff in SuccessFactors, Social Security, and other tools, prepare support letters to new staff to open a Payroll Account at the assigned bank.
Monitor and report leaves, maintain staff contract list and monitor contract status and report to People and Culture Manager,
Support to gather training needs from countries and update in the staff learning and development list and support PCM to identify training resources.
External relations: attend Oxfam HRBP network, local HR network, safeguarding network, act as focal point to social security service, insurance, and other HR related agencies as requested.
Prepare report and payment to social security, insurance, membership fee and all other HR related payments.
Assist in providing required documents to audit, government, inter-agencies and other Oxfam units and pre-approved by PCM.
Assist in making plans for activities, learning events, team building activities, mental health care services, etc. Act as liaison officer with external interlocutors as requested.
Assist in other HR tasks as ad hoc request.

Technical Skills, Experience & Knowledge

Essential

Knowledge and experience in human resource management system.
Understanding of HR management in the Cambodia, Laos, and Vietnam Cluster countries
Knowledge and 5 years of experience in HR administration.
Good interpersonal skills, able to work as part of a dispersed, multi-disciplined, multi-cultural team, experience of working remotely.
Good command of written and spoken English. Written and verbal fluency in a language from one of the CLV Cluster countries
Understanding of government structures, and their roles in at least one of the CLV Cluster countries
Demonstrated commitment to feminist leadership principles and practices
Commitment to Oxfam’s overall aims and policies
Experience in promoting gender equity and diversity as well as interests of marginalised people in all aspects of Oxfam’s work.
Self-Awareness
Mutual accountability
Influencing

Key Attributes:

Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.

Other qualities:

Demonstrated ability to work in multi-cultural and multi-sectoral teams, collaborative attitude.
Flexibility of attitude and approach, attitude to adapt and learn by doing and experimenting new approaches and ways of working with other.

How to apply:

Interested candidates can send your application including motivation letter and curriculum vitae via the LINK below.

The closing date for application: 6th February 2022

We regret that only short-listed applicants will be contacted.

APPLY HERE