Volunteers to support People & Culture Department

Location: Hanoi
Term: Full-time
Deadline: May 25, 2022

Please send your CV to email: wvv_recruitment@wvi.org Email subject: P&C - Volunteer - Your Name

I. Background

World Vision is a Christian relief and development organization working to create lasting change in the lives of children, families and communities living in poverty. World Vision serves all people regardless of religion, race, ethnicity or gender. As a child-focused organization, WV’s work focuses on children, ensuring they are protected and their basic needs are met. WVV has a total income of around US$ 18,000,000 with funding 14 support countries in Europe, Asia, the Americas and Australia. Funding of WVV consists of sponsorship program funding (70%) and PNS/grants (30%). WVV employs about 430 staff, of which 99% are Vietnamese nationals. People and Culture (P&C) Department has to manage personnel files with variety of documents (i.e. Personal information, Recruiting record, Employment record, Training record, Performance record, Separation record) for staff at National Office, 5 zones (North 1, North 2, North 3, Central, South) and Micro Finance Unit (MFU). Given the large number of documents needed to be stored and the direction toward digital transformation, there is a need to hire 02 volunteers to support P&C Department to complete this assignment.

II. Key Responsibilities

✅ MAIN TASKS AND RESPONSIBILITIES

Support P&C Officers to scan soft copies of required documents with high quality and organize the scanned version in order;
Support P&C Officers to print hard copies of required documents with high quality and file them in staff's personnel file under the correct categories;
Destroy documents as per direction of P&C Officers
Other tasks as assigned by P&C Officers as appropriate

✅ EXPECTED OUTCOME All required documents of all personnel files are filed fully, correctly and efficiently in both hard and soft copies.

III. Knowledge & Skill

Final-year students or graduate in any field, preferably in the field of human resources management and business administration.
Basic English
Proficient in using office equipment including printers, copiers, scanners.
Careful, well-organized, efficient
Ability to maintain strict confidentiality of staff information
Good interpersonal skills.
Willing to support for the philosophy, purpose and of World Vision in its work with the poor in Vietnam.

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