Admin & Event Intern (BritCham Vietnam)

Job Description

The Admin & Event Intern is responsible for supporting the design and delivery of the Events for the British Chamber of Commerce Vietnam in HCMC under the guidance of the Event Manager and other assigned Administrative & Accounting tasks.

Job title: Event & Admin Intern – HCMC Based
Type: Full Time
Contract type: Full-time Internship
Reporting Line: HCMC Event Manager
Time (negotiable): November to end of March 2023 (40 hours/ week from Monday to Friday)

Details

1. Event:

Support the HCMC Event Manager in delivering logistics tasks for BritCham Vietnam events in Ho Chi Minh city. This responsibility may include, but not limited to, the following tasks:

Support the execution and report of BritCham Vietnam’s events to ensure a high-quality level of delivery
Support the creation of relevant event materials (proposals, guidelines, reports, etc.)
Support Event Manager in maintaining communication with all suppliers and responding to enquiries from participants
Follow up with sponsorship contracts to ensure that it is finalised
Follow up with the required financial documents and payments for events

2. Admin & Finance:

Complete and submit documents/dossiers in different aspects (Human resources, Trade, Business, etc.)
Support in collecting payment requests, recording POs, reporting to Chamber\'s management, seeking approval, collecting payment proofs, and supporting documents, coding under PO system and updating as necessary
Receive and dispatch office correspondence (mails, packages, documents, etc.)
Order office supplies and equipment to ensure smooth running of the office
Maintain office filling and storage systems

Candidate requirements:

University student/graduate with a degree in International Business, Events Management, English or other relevant majors
Excellent written and spoken English (IELTS / TOEFL certification would be a plus)
Strong Vietnamese language skills
Strong interpersonal and communication skills
Strong initiative, attention to details and ability to work independently delivering high quality results
Good working knowledge of Microsoft Office
Be able to start the internship from Wednesday, 29th November, 2023

Benefits:

Paid internship
On-the-job training and practical experience
Working with high-profile partners, government representatives and a progressive, dynamic team
Network development across various industries
Diplomatic/business meetings and events

How to apply

Please send your CV to Ms. Huyen at huyen.nguyen@britchamvn.com by 3PM, 24th November 2023 with the title [BritCham2023] - Admin & Event Intern - Full Name. Suitable candidates will be subjected to an interview on Monday, 27th November 2023.