Event Coordinator

PROJECT BACKGROUND

The European Union funded project “Technical Assistance for the ARISE+ Programme in Vietnam”, of which this assignment is a part, aims at providing technical assistance to the Vietnamese Government to maximise Viet Nam’s benefits from preferential trade regimes, with a focus on regional agreements and the EU-Viet Nam Free Trade Agreement (FTA) and the Investment Protection Agreement (IPA).

KEY INFORMATION

Job Title: Event Coordinator

Location: Hanoi

Reporting to: Team Leader

Nationality: Vietnamese Indicative

Starting date: November / December 2020

Travel Domestic travel within Viet Nam may be required

Indicative Duration of the assignment: 37 months

Type of Contract: 12 months fixed term contract upon successful completion of a 2- month probation period;

Objective of the assignment: The Event Coordinator will support the implementation of the Project and its activities by organising and implementing meetings, workshops, trainings and other events.

Indicative Tasks:

Support for the day-to-day organisation and implementation of meetings, workshops, trainings and other events, including the following:

  • Support the Project Team in preparing a concept note for the workshop, training or other event;
  • Liaise with venues, vendors, suppliers, stakeholders and the Project Team during the event planning process;
  • Maintain a database of key stakeholders and manage the invitation and registration process;
  • Manage all logistical arrangements, including event set-up, tear down and follow-up processes;
  • Maintain and manage event budgets, and finance and accounting of local project expenses in cooperation with headquarters;
  • Support the monitoring and assessment of the event and contribute to the event report;
  • Support travel and logistic arrangements for participants to the events;
  • Provide practical support to the Project Team and facilitate logistics, including coordinating appointments and (project) meetings;
  • Provide support to office management and perform secretarial functions for the Project Team;
  • Translation and interpretation from Vietnamese-English and English-Vietnamese (both oral and written);
  • Allocate time to the project flexibly upon Project Team request and in relation to the needs of the Project;
  • Other tasks as assigned by the project Team Leader.

JOB REQUIREMENTS

Education and Training Background: Bachelor’s degree in hospitality management, public relations or other relevant subject is preferred;

Work Experience:

  • At least 3 years of professional experience working as an event coordinator;
  • Demonstrated experience organising workshops and trainings for a large audience;
  • Demonstrated experience in liaising with vendors, suppliers and other stakeholders;
  • Experience in working in an international/multi-cultural environment is a strong asset;
  • Experience working with Vietnamese government authorities is an asset;
  • Excellent oral and writing skills in English and Vietnamese;
  • Experience of working with EU-funded projects or with other major international donors-funded projects is a strong asset;
  • Well-organised with excellent multitasking abilities.

Languages: Fluency in Vietnamese and English.

HOW TO APPLY

If you are interested in this job opportunity, please send the following to the email address careers@eurochamvn.org:

  • Your CV with a cover letter
  • Your references (if any)
  • Your Gross salary expectation

All applications must be received by 27.11.2020 at 17:00 Vietnam time.

NB: due to the high number of expected applications, only shortlisted candidates will be contacted.

Employment offers are subject to successful clearance of pre-employment checks.

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