Event Coordinator

PROJECT BACKGROUND

The European Union funded project “Technical Assistance for the ARISE+ Programme in Vietnam”, of which this assignment is a part, aims at providing technical assistance to the Vietnamese Government to maximise Viet Nam's benefits from preferential trade regimes, with a focus on regional agreements and the EU-Viet Nam Free Trade Agreement (FTA) and the Investment Protection Agreement (IPA).

KEY INFORMATION

Job Title: Event Coordinator Location: Hanoi Reporting to: Team Leader Nationality: Vietnamese Indicative Starting date: November / December 2020 Travel Domestic travel within Viet Nam may be required Indicative Duration of the assignment: 37 months Type of Contract: 12 months fixed term contract upon successful completion of a 2- month probation period; Objective of the assignment: The Event Coordinator will support the implementation of the Project and its activities by organising and implementing meetings, workshops, trainings and other events. Indicative Tasks: Support for the day-to-day organisation and implementation of meetings, workshops, trainings and other events, including the following:

Support the Project Team in preparing a concept note for the workshop, training or other event;
Liaise with venues, vendors, suppliers, stakeholders and the Project Team during the event planning process;
Maintain a database of key stakeholders and manage the invitation and registration process;
Manage all logistical arrangements, including event set-up, tear down and follow-up processes;
Maintain and manage event budgets, and finance and accounting of local project expenses in cooperation with headquarters;
Support the monitoring and assessment of the event and contribute to the event report;
Support travel and logistic arrangements for participants to the events;
Provide practical support to the Project Team and facilitate logistics, including coordinating appointments and (project) meetings;
Provide support to office management and perform secretarial functions for the Project Team;
Translation and interpretation from Vietnamese-English and English-Vietnamese (both oral and written);
Allocate time to the project flexibly upon Project Team request and in relation to the needs of the Project;
Other tasks as assigned by the project Team Leader.

JOB REQUIREMENTS

Education and Training Background: Bachelor’s degree in hospitality management, public relations or other relevant subject is preferred; Work Experience:

At least 3 years of professional experience working as an event coordinator;
Demonstrated experience organising workshops and trainings for a large audience;
Demonstrated experience in liaising with vendors, suppliers and other stakeholders;
Experience in working in an international/multi-cultural environment is a strong asset;
Experience working with Vietnamese government authorities is an asset;
Excellent oral and writing skills in English and Vietnamese;
Experience of working with EU-funded projects or with other major international donors-funded projects is a strong asset;
Well-organised with excellent multitasking abilities.

Languages: Fluency in Vietnamese and English.

HOW TO APPLY

If you are interested in this job opportunity, please send the following to the email address careers@eurochamvn.org:

Your CV with a cover letter
Your references (if any)
Your Gross salary expectation

All applications must be received by 27.11.2020 at 17:00 Vietnam time. NB: due to the high number of expected applications, only shortlisted candidates will be contacted. Employment offers are subject to successful clearance of pre-employment checks.