Programme Administrative Officer

The Role:

The Programme Administrative Officer ensures the effective and efficient support of the administrative process of the assigned programmes.

Key Responsibilities and Accountabilities

Provide support as requested in preparation for program documentation and correspondence in the framework of the project cycle of Oxfam in Vietnam or requirements of the back donor;
Arrange and monitor the (administrative) processes of the programs in line with ISO procedures and back donor requirements; to signal deviations within the different processes and remind the relevant staff members of this;
Arrange the processes, registration and filing of the documentation and correspondence of the (core) processes, in line with applicable procedures and with the help of the automation systems;
Prepare all relevant Oxfam meetings/workshops. If needed, to record action points and/or write the minutes, and to monitor their follow-up;
Provide secretarial, administrative and organization support to assigned programs;
Organize all duty arrangements (including hotel, transport and assisting with visas) of colleagues of the project and /or other visitors travelling to and from the field;
Provide translation and interpretation supports to program activities.

Technical Skills, Experience & Knowledge

Essential

Completed an education in secretarial, administrative or economic direction;
Proven secretarial, administrative and organizational work experience;
Excellent oral and written command of English and Vietnamese;
Good computer skills and experience with SAP or other computerized information systems;
A proactive attitude and you work systematically, you know to separate major and minor issues are accurate;
Good interpersonal and communication skills and you are a team player;
A flexible, customer-focused attitude.

How to apply

Interested candidates can send your application including motivation letter and curriculum vitae via this LINK.

The closing date for application: 20th March 2022

We regret that only short-listed applicants will be contacted.