Project & Communications Assistant (FHI 360)

The Meeting Targets and Maintaining Epidemic Control (EpiC) is a global project focused on HIV, global health security, and combatting trafficking in persons using funding from the President’s Emergency Plan for AIDS Relief (PEPFAR) and the United States Agency for International Development (USAID). EpiC is seeking a qualified and motivated Vietnamese candidate to serve as a Project & Communications Assistant based in Ho Chi Minh City.

The Project & Communications Assistant is responsible for providing administrative, translation, and communication support to the EpiC project team in Ho Chi Minh City. The ideal candidate will be looking to work in a multi-cultural environment to improve their skills in written translation and interpretation while learning about public health efforts funded through international donors.

Main responsibilities:

Project Coordination

Provide project coordination support to the technical teams, and additional assistance during busy times.
Ensure Ho Chi Minh City office is well stocked, liaise with Operations and Finance to address needs.
Support the development of statements of work, requests for quotes, and consultant agreements.
Coordinate internal and external schedules, take meeting notes, and facilitate the use of technology during meetings.
Develop presentations and/or documents in support of project activities, procurement, and travel.
Track HIV test kit inventory.
Perform other relevant duties as assigned.

Translation and Communications

Translate technical and non-technical documents from English to Vietnamese and vice versa.
Adapt language (both English and Vietnamese) in project documents to ensure the vocabulary, tone, structure, and style align with the audience.
Create and maintain a project-related dictionary of terminology (English and Vietnamese) for project staff.
Provide interpretation for internal meetings, ability to provide simultaneous interpretation preferred.
Translate, review, and/or edit content drafted by non-native English and Vietnamese speakers.
Support the development and execution of events, communication campaigns, workshops, and meetings, and manage project reimbursements.

Experience and abilities for the position:

University degree in English, communications, translation, or a related field.
Work experience in an administrative or translation role preferred.
Demonstrable skills in translation and interpretation of English to Vietnamese and Vietnamese to English.
Excellent skills in the Microsoft Office Suite including Word, PowerPoint, and Excel.
Interest in public health, the needs of minority communities, diplomacy, or public administration.
Excellent written and oral communication skills in both Vietnamese and English.
Ability to travel as necessary.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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