Intern for Support Services Team

Oxfam is a global movement of people working together to end the injustice of poverty.

That means we tackle the inequality that keeps people poor. Together we save, protect and rebuild lives. When disaster strikes, we help people build better lives for themselves, and for others. We take on issues like land rights, climate change and discrimination against women. And we won’t stop until every person on the planet can enjoy life free from poverty.

Oxfam is a confederation of 21 organizations working together in more than 70 countries. We are part of a global movement for change, empowering people to create a future that is secure, just, and free from poverty.

Oxfam in Vietnam is working to seek transformative changes in policies, practices and beliefs in ways that will fundamentally improve the lives of poor and marginalized women and men and ensure that all citizens have the same opportunity to enjoy their rights. Oxfam in Vietnam current country strategy contributes to shaping the debate on extreme inequality in Vietnam and globally, our three program goals include promoting gender equality and women’s agency, social accountability and empowered citizens, and secured livelihoods and resilient communities.

All our work is led by three core values: Empowerment, Accountability, Inclusiveness. To read more about our values please click here

SAFER RECRUITMENT: Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. Offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.

The Internship Programme

Oxfam offers an internship programme for young Vietnamese graduates who are passionate about Oxfam's mission of working with others to overcome poverty, suffering and injustice.    Selected interns will provide administrative support to the team, gain essential office skills, and take part in project activities as well as a number of training opportunities. They will gain invaluable working experience that benefits their future employment. Internship contracts last for 12 months.

Oxfam wishes to promote diversity in our team: members of Vietnam's ethnic minorities, people with disabilities and members of other minority groups are particularly encouraged to apply.

The Role

Oxfam in Vietnam is seeking a young Vietnamese graduate for the position of Intern for Support Services team.  The intern will work under line management of Senior Administrative Officer, in close collaboration with other members in the Support Services team. He/she is expected to gain general knowledge, use common senses and specialized skills to the best of his/her ability to contribute to his/her own and Oxfam’s learning.

Contract:                            Full-time, Fixed-term, 1-year contract

Reporting to:                     Senior Administrative Officer

Staff report to this post:   N/A

Location:                            Vietnam office in Hanoi

Key Responsibilities and Accountabilities

1. Administration and HR support

  • Provide general administrative support including filing, sending and circulating mail, fax; photocopying, travel booking, translating, helping to prepare float accounts etc.
  • Provide assistance to Admin Officer (AO) to manage monthly utility usages such as telephones, stationery, etc., ensuring timely payment is made;
  • Assist in arranging air/ train tickets and booking for accommodation for Oxfam staff/visitors/consultants/partners;
  • Assist in some paper works such as prepare job advertisement follow Oxfam template; logistic for recruitment/ training/ workshops/ meeting and field trips;
  • Draft intern/consultant contracts;
  • Assist in record leave for staffs, calculate internship allowance;
  • Assist to maintain record of use of Oxfam Vietnam assets.

2. Finance support

  • Provide assistance to Finance Coordinator (FO) to prepare payment orders, filing financial documents in order; input the transactions onto bank book;
  • Assist Programme Finance Officer (PFO) in collecting data and preparing donor report if required;
  • Support the organization and implementation of business support team’s activities include but not limit in Finance, HR, IT and Admin’s works;
  • Travel to field if required;
  • Perform others tasks as requested.

Technical Skills, Experience & Knowledge

Essential

  • University graduates
  • Very good spoken and written English and Vietnamese;
  • Good computer skills (MS Word, MS Excel, Ms Outlook, PowerPoint);
  • Good communication skills;
  • Ability to work independently as well as in the team;
  • Strong motivation for learning about development work;
  • Willingness to travel, if required.

Key Attributes: 

  • Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
  • Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
  • Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.

Other qualities:

  • Demonstrated ability to work in multi-cultural and multi-sectoral teams, collaborative attitude.
  • Flexibility of attitude and approach, attitude to adapt and learn by doing and experimenting new approaches and ways of working with other.

Benefits: monthly allowance of VND3,000,000, plus lunch allowance and accident insurance covered for the employment period.      

How to apply:

Interested candidates can send your application including motivation letter and curriculum vitae via the LINK below.

The closing date for application:  3th January 2022

APPLY HERE

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