Senior Grants Officer (FIT)

POSITION SUMMARY:

• Contract type: Local, fulltime (100% FTE)
• Contract duration: 1 year (extension to be based on performance and availability of funds)
• Location: Ho Chi Minh City

BACKGROUND:

We are seeking a highly skilled and experienced Senior Grant Officer to join our team. As a Senior Grant Officer, you will play a crucial role in managing and securing grants to support our organization’s projects and ensure the efficient utilization of funding resources.

JOB RESPONSIBILITIES:

• Facilitate relationships with donors interested in developing grants to identify potential collaboration opportunities
• Provide support for preparing grant applications and carefully check the dossiers prior to sending project managers for their inputs
• Develop PowerPoint presentations about the donor and government approval processes;
• Meet with project teams and train them on the requirements of the donor and the associated contract;
• Explain the required ethical and implementation approvals required to conduct the work defined in the contract;
• Anticipate what will be required in terms of assets, infrastructure and processes, for the project teams to be ready to implement the work;
• Guide teams and project managers on developing workplans and protocols that are acceptable for local government authorities for the implementation of grants;
• Check project and work package budgets for compliance with company cost norms.

• Conduct an exhaustive desk review of relevant materials from past FIT projects, including grant agreements, workplans, project reports, standard operating procedures, evaluations, and financial documents.
• Assemble and maintain a list of payment schedules and deliverables for all FIT grants;
• Assemble and maintain list of all of FIT's non-HR sub-contracts;
• Track grant deliverables monthly for all FIT grants and routinely update deliverables lists;
• Track status of payments for specified grants and sub-contracts;
• Compile necessary narrative and financial reports to invoice IRD VN;
• Monitor grant and sub-contract outputs and conduct field visits as needed;
• Coordinate and collect monthly narrative reporting among project managers;
• Collect all reports sent to donors and file systematically in the Drive;
• Collaborate with finance staff to review monthly finance claims and ensure they meet necessary requirements before budget owners conduct their reviews.
• Work with budget owners and the finance team to create projections for monthly cash requirements by project;
• Supervise project procurement for the organization;
• Organize asset registry and asset management processes
• Ensure effective, timely responses to key stakeholder inquiries and concerns;

• Collaborate with budget owners to make spending plans that ensure grant budgets are fully absorbed;
• Work with the finance team to schedule and contract end-of-grant and yearly organizational finance audits;
• Track all deliverables in the contract and email an independent assessment of their completion to project managers and directors;
• Work with project managers to ensure the completion of all grant deliverables;
• Conduct check of the assets procured by the project(s);
• Confirm timely submission of final deliverables; 
• Follow-up and track when the final payments are transferred by the donors.

• Ensure effective, timely responses to key stakeholder inquiries and concerns;
• Communicate with FIT Directors and Managers about procurement needs;
• Facilitate and accompany, if possible, project site visits by external parties;
• Provide regular status update to supervisors and other key project stakeholders;
• Attend periodic meetings to report project progress;
• Other activities requested by FIT Directors.

KNOWLEDGE AND SKILLS REQUIREMENT:

• University degree in Business Administrations, Management, Public Administrations, or related fields
• Minimum of three years’ relevant work experience in development organizations
• Demonstrated experience in managing multiple grant writing engagements within tight deadlines
• Ability to work collaboratively with cross-functional teams and stakeholders.
• Very strong analytical, reporting and organizational skills, high level of attention to detail
• Excellent verbal and written communication skills in both English and Vietnamese
• Proficient in MS Office (Word, Excel, PowerPoint and other appropriate software)

APPLICATIONS SHOULD INCLUDE:

• A cover letter written in English
• A detailed Curriculum Vitae
• At least two employment references (Name, Phone Number, Email Address)

SUBMIT AN APPLICATION:

• By e-mail to hr@tbhelp.org
• Subject ‘Application for Senior Grants Officer in Ho Chi Minh’
• No later than 31 January 2024

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