Receptionist

ORGANIZATION DESCRIPTION

MAIN DUTIES

Job title: Receptionist

Reporting to: EHCMC Administration Manager and Executive Director

Direct supervising: No

Job Summary: Responsible for the day to day activities of receiving phone calls and correspondence,  welcoming visitors, managing meeting room booking and office facilities.

Location: Ho Chi Minh City – Vietnam

Level: 8

Type of Contract: 12 months fixed term contract upon successful completion of a 2 month probation  period

Key Working Relationships:

• Internal: staffs of EuroCham office.
• External: Visitors who come to the offices

Main Duties And Key Performance Indicators:

• Act as receptionist to EuroCham 
• Be in charge of incoming calls, correspondences, general emails and welcoming visitors.
• Support and implement all administrative and secretarial works.
• Manage meeting room booking system for internal and partner meetings.
• Organize, arrange logistics and prepare equipment for meetings with relevant stake holders, arrange office supplies and administrate office service providers and contractors.
• Set-up and manage the registration/ administration system with the building landlord for staffs and guests coming to the office.
• Support Affiliated Business Associations: receiving calls and mails, take messages.
• Recruit new partners and update from time-to-time EuroCham Discount Partner Program.
• Ensure all office facilities are maintained to an excellent standard (environmental, health and safety management).
• Take care of the library display at reception area (CP brochures, membership application, event flyer/ promotion, etc.).
• Assist the management team with administrative work, in the execution of projects as required from time-to-time.
• Assist in general secretarial activities or any other activities assigned by Executive Director.

JOB REQUIREMENTS

Education And Training Background: BA Degree in Business or related fields.

Work Experience: Minimum 1 years of relevant work experience

Management Experience: No.

Core Competencies: 

• Excellent time and workload management skills  
• Excellent time and workload management skills
• Must be self-motivated
• Ability to work independently
• Ability to meet tight deadlines and work under pressure
• Excellent communication skills (written and verbal)
• Patient and calm in pressured situations
• Good problem solving skills
• Constructive problem solving approach
• Flexibility is required

Languages: Fluent written and spoken English and Vietnamese

Software And Package Skills:

• Strong commitment and faithfulness to Eurocham and prioritizing the Chamber’s interests. 
• Good computer skills with Microsoft Office Tool, including Word, Excel and PowerPoint are required.
• High degree of accuracy and attention to detail.

What We Offer: 

• Strong network development in business community in Vietnam with relevant stakeholders across many sectors.
• Be part of “Team Europe” in Vietnam i.e. interact with various European organizations and people.
• Working in a cross-cultural and multi-disciplinary environment.

• Send your CV and motivation letter to nhung@eurochamvn.org
• Deadline: 20th of February 2022

Click here for more information.

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