South Project Assistant (SPIR)

• Organisation Name: SPIR
• Location: Ho Chi Minh
• Application Deadline: Thu, 2024-02-29

Job Summary:

This position supports the program of Samaritan’s Purse under the direction of the Project Manager. He/she is responsible to support project activities including initiating, planning, execution, monitoring/evaluation, and conclusion of activities.

Key Responsibilities:

• Project Implementation:  Support Project Manager and Project Coordinator(s) with project implementation including conducting activities, coordination, trainings, assessments, monitoring, and evaluation.

1. Logistical Arrangements: Prepare logistical arrangements including transportation, accommodations, meals, and supplies for project activities and distributions. 
2. Training: Assist with training, development of supporting materials, and reviewing partner’s training for accuracy and applicability.
3. Scheduling: Manage timely completion of the project activities under the direction of the Project Manager in coordination with partners.
4. Procurement:  Utilize established office procedures to ensure the project has the necessary products and/or services to complete work in a timely manner.  File and organize procurement documents in the shared drive. Keep inventory of project supplies in storage.

• Monitoring and Evaluation: Monitor project activities conducted by Samaritan’s Purse and partners. Utilize survey, interview, discussion, and other data collection methods to monitor and evaluate project activities. Ensure activity and project outputs meet defined scope and quality.
• Reporting and Data Entry:  Data is compiled from surveys, questionnaires, and activities to create summary of information for input into reports including data software, monthly, and annual reports for review by the Project Manager.
• Stakeholder, Partner, and Government Relations:  Assist the Project Manager with meetings, communications, and related documentation. Works to foster strong relationships with partnering authorities. 
• Financial management: Follow internal financial procedures to ensure timely completion of activities in accordance with approved budgets and donor requirements. Collect accurate receipts and supporting financial documents. Create regular financial expense reports for activities. Assist Project Coordinator to review partner financial reporting for compliance with internal requirements when needed.  
• Quality: Oversee activities to ensure they meet the quality needs for which it was approved.
• Communication: Ensure timely and appropriate planning, collection, creation, distribution, storage, retrieval, management, control, monitoring of project communication, including impact stories.
• Work Environment: Nurture a positive work environment and foster a commitment to Samaritan's Purse values and ethics.
• Other responsibilities: Samaritan's Purse works as a team to carry out programming and additional responsibilities will be assigned as needed.

Education/Experience Needed:

• Bachelor’s Degree in development-related field, social sciences, and/or other relevant field. 
• At least one year of relevant professional work experience
• English proficiency level A2 (Elementary Basic User) according to CEFR (Common European Framework of Reference for Languages) and fluency in written and spoken Vietnamese
• Prior experience or training in project management is preferable.
• Strong willingness and passion to help the vulnerable and disadvantaged in Vietnam. 

Skills Required:

• Excellent planning, time management and organizational skills; high level of integrity.
• Comfortable using Microsoft Word, Excel, PowerPoint, and email.
• Ability to travel frequently to remote villages in varying weather conditions
• Humble and mature team player; ability to be flexible and adapt.
• Samaritan's Purse in Vietnamis a Christian nonprofit organization. Candidates having working experience in a similar kind of organization will be an advantage.

How to apply?